Program Assistant I - RESS Department

Pay Range:

$25.17 - $40.26

Position Summary:

Job Description:

Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

DEPARTMENT INFORMATION:

Western Colorado University is a residential, public university with an enrollment of 3,000 students who come from across Colorado and all fifty states. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are student-oriented, collegial, energetic, and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison, Colorado, a rural community 200 miles southwest of Denver. At an elevation of 7,700 feet in the southern Rocky Mountains, the Gunnison Valley provides exceptional year-round outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. To learn more about the University, visit www.western.edu. For a glimpse of Western's wonderful location in the Gunnison Valley, visit gunnisoncrestedbutte.com.
 
EMPLOYEE BENEFITS:

• Colorado PERA retirement
• Voluntary participation in 401(k), 457, and 403(b) retirement plans
• Medical, dental, and vision insurance (with generous employer premium contributions)
• Basic life insurance coverage (at no cost)
• Optional life insurance for employees and their families
• Short-term disability coverage (at no cost)
• Optional long-term disability coverage
• Flexible spending plans
• Employer contributions to a qualified Health Savings Account
• 11 paid state holidays per year
• Paid vacation and sick leave
• An annual campus health fair with free biometric/blood screenings, free flu shots, and other free screening services available
• Discounted memberships to the campus fieldhouse and fitness center
• Employee and dependent tuition benefits after one year of employment

DESCRIPTION OF JOB:

This position provides broad administrative, promotional, budgetary, and grants management support to the Recreation, Exercise & Sport Science (RESS) Department including the Exercise & Sport Science, Nutrition Science, and Recreation & Outdoor Education undergraduate programs, and the Applied Exercise Science & Performance Graduate Program.

JOB DUTIES:

• Recruitment, Marketing, and Promotional Support: Collect and disseminate marketing, recruitment, and enrollment data for RESS programs; Help develop/implement recruitment strategies; Help develop/manage communication strategies to foster relationships with prospective students; Plan/implement advertisement and recruitment events

• Assist Students with Admissions, Enrollment, and Registration Processes: Work with program director to oversee graduate enrollment processes; Analyze and disseminate data on graduate program applications/enrollments; Organize reporting for accreditation purposes; Manage course registrations, internships, and field experiences for undergraduate and graduate students; Counsel graduate applicants on admissions requirements/deadlines; Verify course rosters; Coordinate undergraduate scholarship application review and award notices; Review curriculum data for accuracy

• Faculty Onboarding and Teaching Load Preparation: Work with Department Chair and Academic Affairs to input and proof faculty load data by applicable deadlines; Load courses into Workday system; Assist with onboarding new department employees; Review salary data for accuracy

• Purchasing and Budget Management: Track budgets, revenue, and expenses for operations, graduate programs, and auxiliary accounts and provide regular updates to Department Chair; Make purchases for department; Coordinate and process travel reimbursements; Train faculty on completing travel authorization steps in Workday system and complete expense reports

• Grants Management: Serve as program grants administrator for multiple external funding projects; Serve as liaison to department at all stages of sponsored projects; Provide regular updates of funding opportunities to RESS faculty/staff

• Collaboration and Engagement: Serve as liaison between graduate students and dep