ASSOCIATE CHIEF ADMINISTRATIVE OFFICER

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

 

The position will provide financial strength in planning, developing and coordination of financial analysis and reporting including, but not limited to, developing operating budgets, financial statements, cost analyses and other financial information; regularly producing accurate and insightful reports and analyses in a timely and efficient manner on behalf of the Department of Medicine (DOM).  The position will report to the Director of Outreach Strategy, Contract Analytics & Financial Operations who is the primary Administrator of the Advanced Specialty Disorders Collaborative Unit(ACU) (Divisions of Endocrinology, Hematology, Infectious Disease and Rheumatology in the Department of Medicine) as a Financial Management Analyst working collaboratively with faculty and staff leadership to strengthen fiscal compliance and use of data enhancing decision making for the ACU and Department of Medicine. Position will perform complex and specialized assignments in assigned area of expertise; perform lead role in coordinating complex projects.

 

Primary Job Responsibilities

 

1. This position will provide support for the accounting activities and financial reporting associated with maintaining the operational and non-operational activities for the Divisions of Hematology, Infectious Disease and Rheumatology, which will include:
   1. Budget development and monitoring of actual financial activities associated with divisional budgets, both SOM and DHIP to include performing monthly variance reporting.
   2. Prepare trend analyses and report on programs (DACON/DASON) within the noted divisions including but not limited to external contracts and or contracts related to DHIP operations and DUHS agreements. Investigate trends that may require intervention.
   3. Prepare financial projections of the operational activities of the department –forecasting various revenue and expense line items and development of financial models as needed.

      d.   Provide oversight into discretionary spending and monitoring of overdrafts.

1. Perform revenue management activities associated with the DASON and DACON program in the Division of Infectious Disease working closely with Outreach Hospitals for invoicing, quarterly analysis and reporting on operational performance.
   1. Develop and maintain Hospital contract tracking, outlining payment terms & fees, status of collection and other key financial aspects of performance of the Hospital outreach contracts.
   2. Identify areas for improved business process performance and use of data analytics for timely decision making for Director of DACON/DASON and Director of Outreach Strategy, Contract Analytics & Financial Operations

 

1. Oversee procurement responsibilities to include creation of purchasing requisitions for outside services, particularly associated with DACON/DASON.  Responsibilities include supporting SOM requests for investigating or resolving any problem purchase orders or AP Check requests for each of the Divisions noted.

 

 

1. Work with divisional leadership on assessment of key data metrics associated with contract analysis, revenue management and or business process improvement projects.

 

1. Perform monthly and year end closing process for the divisions to include processing of journal entries and review and approval of expenditures on any and all types of fund codes across the department ensuring the proper funds flow occurs.

 

1. Work collaboratively with AD in data gathering and developing the divisional strategic hiring and manpower plans to include creation of 3- year profit and loss proformas for Physicians and