AWD - Personnel Support Assistant - T-45 Pensacola, FL.

Overview
This position serves as a clerical expert in independently processing a variety of personnel actions,
e.g., supporting temporary employment, rehires, and dismissals. In this position, one may perform
tasks beyond routine clericals such as pre-employment, random and full squadron drug screening and
new hire orientation, responding to routine questions on policy and procedures, and providing reports
on employee turnover or time and attendance. This assistant may be asked to evaluate and
consolidate information from various sources under short deadlines and report on program
employment statistics (retention, turnover, etc.). The Personnel Assistant II may provide guidance and
manage lower-level Personnel Assistants. This level requires extensive knowledge of various office
software packages. Guidance is provided as needed. Completed written work receives a close
technical review from higher-level personnel and office employees. Work may be checked
occasionally.
Major Job Activities
Major Job Activities
Description
• Ensure employees’ data concerns are addressed and resolved timely to include:
* Re-setting of passwords
* Entering workflows
* Temp Pay forms
* Adders – Adding and removing to UKG earnings
• Inputs and updates information in databases and spreadsheets
• Runs reports and provides program data to leadership.
* Earnings Report
* Pre-Check Detail
* Adder Reports
* Seniority Rosters
• Prepares scheduled and ad hoc reports, including CDRL, manning, and charge code
reports, for Corporate functional areas, such as Finance, Accounting, Contracts,
Procurement, and Business Development.
• Manually and electronically correlates data from multiple locations, personnel,
databases, and programs.
• Manually or electronically produces or distributes information or data in support of the
program
• Assists in onboarding new hires, transfers, and new hire orientation and supports site
processing needs.
• Assists with scheduling physicals, hearing tests, and administering drug screens.
• Works closely with business advisories and PMO staff to provide program-specific
transactional support.
• Ensure all employees are treated equally, regardless of gender, ethnic background,
or disability.
• Performs other duties and assignments as required.
Minimum Qualifications
Education/Certifications: If a degree is required, one year of related experience may be substituted for one
year of education. Use the guide below to determine education and experience for this position.
Education/Experience Requirements
Education
- High School Diploma
Experience Preferred
• 0-3 Years experience in clerical functions.
• General knowledge of personnel clerical tasks, including working within timesheets, reporting,
and human capital systems.
• Experience in defense contracting.
·
Education/Experience Matrix
Level Education Level Experience Complexity
I - Associate Bachelors 0 – 3 years Conducts work assignments of minimal
complexity. Contributes to specific
objectives and outcomes.
II - Intermediate Bachelors 4+ years Conducts work assignments of
increasing complexity. Contributes to
team objectives and outcomes.
III - Senior Bachelors 6+ years Conducts complex work important to
the organization. Contributes to
measurable team and/or organizational
objectives.
IV - Advisory Bachelors/Masters 10+ years Conducts highly complex and expertlevel work. Failure would result in
significant impact to the organization.
V - Sr Advisory Bachelors/Masters 15+ Conducts the most complex and vital
work. Failure would result in critical
impact to the organization.
VI - Principal Bachelors/Masters
/PHd
15+ Conducts the most complex and vital
work. Failure would result in critical
impact to the organization. Level
considered subject matter expert.
Specific Experience
Skills
• Strong written and oral communication skills
• Excellent public speaking, training, and email writing skills
• Proficient with personal computers required, including Microsoft Outlook, Word, Excel,
SharePoint, and PowerPoint
• Proficient in EXCEL, to include pivot tables and formulas
Supervisory/Budget Responsibilities
This position does not have supervisory responsibilities.
Budget Responsibilities
Does this position have budget responsibilities: No
Scope of Budget Responsibilities
If this position has budget responsibilities, please explain the scope:
Physical Activities
The physical activity of this position. (Please indicate frequency)
Physical Activities
Physical Activity Frequency
Climbing. Ascending or descending ladders, stairs, scaffolding, ramps,
poles, and the like