Office Support / Legal Secretary

Company Description

Ocorian delivers administration and compliance services for funds, corporate, capital markets and private clients.

No matter where in the world our clients' hold financial interests, or however they are structured or need to be supported, we will provide a tailored and personalised solution that is individual to their needs and fully compliant to the needs of their stakeholders, regulators and the investment itself.

We manage over 15,000 structures for 6000+ clients with a global footprint operating from 20+ locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

Job Description

To provide office support and legal secretarial assistance to our management and the client team in connection with our day-to-day services and duties towards our (international) clients. 

Main responsibilities

• Assisting and supporting the client team with their day-to-day services for a portfolio of international clients
• Arranging for the registration of modifications of client information at the Business Register of the Netherlands Chamber of Commerce (kvK), such as changes of the contact details, authorised signatores, etc.
• Organizing board / shareholders meetings and drafting minutes and resolutions with support of the Senior Legal
• Assisting with compliance matters
• Establishing, maintaining, processesing, and/or updating files, records, and/or other documents
• Responsible for incoming and outgoing mail, including courier documents
• Responsible for general facility matters and orders for office supplies, etc.
• Coordinate the everyday running of the office
• Providing other related support services as and when required
• Comply with Ocorian policies and procedures at all times and participate in their ongoing review and development

Qualifications

• Experience in the financial and/or legal services industry would be an asset
• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
• The ability to work under pressure and to deadlines
• Fluent in Dutch and intermediate in English language is preferred
• Knowledge of Microsoft Office, particulary Word, Excel, Adobe, and Outlook
• Good organisational skills, attention to details and ability to work methodically and accurately
• Able to work independently and capable to prioritise tasks as appropriate
• Flexibility, motivated and enthusiasm
• Team spirit

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are AMBITIOUS – We aim high and are always seeking new ways to delight our people and clients.
• We are AGILE – We act on our initiative to get things done.
• We are COLLABORATIVE – We achieve more working together.
• We are ETHICAL – We behave with integrity at all times.