Executive Assistant

Company Description

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit Adtalem.com for more information, and follow on Twitter and LinkedIn.
 

Job Description

Opportunity at a Glance

Be an integral member of an exceptional team in the Office of the CEO. This newly created position will support incoming VP, CEO Communications and VP, Chief Transformation Officer, both of whom report directly to the CEO. The role will join two other administrative professionals in the CEO office. The Executive Assistant will provide a wide range of administration, general support and analysis duties of a highly responsible and confidential nature, requiring a great deal of professionalism, discretion and integrity in dealing with internal and external contacts. In addition to a can-do positive attitude, bring a sense of humor and be ready to jump in when needed. If obstacles arise, you will problem solve and ideate creative solutions to make things work – as if the challenge never even existed.

Essential Duties and Responsibilities

• Anticipate and Prioritize: You will proactively anticipate executives’ needs, using your discretion to manage priorities and keep them informed and prepared for meetings, travel, events, incoming emails and letters and situations relating to the administrative office, employees and visitors. Your ability to stay ahead of the game ensures the smooth operation of the executive office.
• Manage Complex Calendars: You will expertly manage the executives’ calendar, coordinating meetings, travel arrangements, expense reporting and office supplies with precision. Your organizational skills will ensure that everything runs like clockwork.
• Act as a Trusted Liaison: You will be the key point of contact between the CEO’s office and internal/external stakeholders. Your good judgment will allow you to determine when to handle matters independently and when to escalate them.
• Handle Confidential Materials: With regular exposure to sensitive information, you will handle a wide variety of complex situations, always maintaining the highest levels of confidentiality and integrity.
• Prepare High-Level Documentation: You will assist with creating and proofreading polished presentations and correspondence for the Board and/or other C-Suite colleagues, showcasing your advanced communication skills.
• Maintain Accurate Records: You will develop and maintain organized filing systems, ensuring that information is easily accessible and securely stored, whether in electronic or hard copy formats.
• Organize Large Meetings: You will coordinate meetings across multiple departments, ensuring that all logistics are seamlessly managed, including reserving, preparing and hosting facilities and catering.
• Provide Executive Support: You will offer support to other members of the executive team as needed, demonstrating your flexibility and commitment to the team’s success.
• Contribute to Special Projects: You will lend your expertise to special projects and events, providing assistance wherever needed to achieve organizational goals. In doing so, you will identify opportunities to improve consistency and streamline processes between departments.
• Team Support: You will work together with the CEO office administrative professionals to ensure support for the entire CEO office is supported as needed.  Creating a culture of peer support within this office and the executive assistant commu