Ticonderoga Childcare Center Administrative Assistant

Description

POSITION SUMMARY: Under the direction of the Early Childhood Director, the Childcare Center Administrative Assistant will provide essential support in managing day-to-day administrative tasks, including maintaining records, coordinating schedules, handling correspondence, and assisting with enrollment processes. 

SUPERVISORY RESPONSIBILITIES: Supervise general operations of the center in the absence of the Director Of Education

ESSENTIAL FUNCTIONS:

ESSENTIAL FUNCTIONS:

• Responsibilities include greeting and assisting parents and visitors.
• Managing phone calls and ensuring a welcoming and efficient office environment. 
• Manages all payments, record keeping and other financial responsibilities for all enrolled children. 
• Communicates directly with the Education director concerning grants, scholarships, subsidies and any changes to the financial status of enrolled children.
• Maintains all records, including attendance, incident reports, daily logs, parent sign-in/out book in compliance with federal, state, and other agency regulations, including Silver Bay HR.
• Works collaboratively with other teachers, assistant teachers, and others to manage the classroom. Fills in for teachers and assistant teachers in order to help cover breaks and fill absences when necessary. 
• Helps schedule and conduct parent conferences; maintains positive relationships and communications with parents; engages parents as volunteers. 
• Adheres to all NYS OCFS, Department of Health, NAEYC, CDC, and Silver Bay YMCA standards, regulations, and expectations.
• Participates in required training and workshops to foster professional growth, per NYS OCFS regulations of 30 hours every 2 years.
• Performs other duties, as requested.

Requirements

· Excellent communication and multitasking skills.

· Proficiency in office software.

· A friendly, professional demeanor. 

· Experience in an educational or childcare setting is preferred. 

· Must possess knowledge and ability to relate to children and to develop professional and positive relationships with youth.

· Must have demonstrated experience in ensuring a safe, warm, and welcoming environment, while ensuring that policies and procedures are followed.

· Experience in supervision, curriculum implementation, classroom management and effective parental communication is preferred.

· Must hold or be able to obtain First Aid, CPR and AED certifications. 

· Must complete Child Abuse Prevention and Health and Safety course from NYS OCFS within 30 days of hire.

· Must be able to establish and maintain effective working relationships with diverse groups of people representing all social and economic segments of the community.

PHYSICAL REQUIREMENTS: This position requires the ability to participate in a variety of physical activities; to bend, stoop, kneel, twist, reach, walk, pull, push, sit, or stand for prolonged periods of time. Other physical requirements include the ability to lift and/or move up to 50 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear, and have visual acuity. Work may be performed both indoors and outdoors; may be required to travel to various locations