Executive Assistant to the CMO

<p>The Executive Assistant to the CMO plays a critical role in ensuring the smooth operation of executive-level functions. This position is primarily responsible for providing high-level administrative support to the Chief Medical Officer and as needed, to other senior leaders. The Executive Assistant manages complex calendars, coordinates meetings and travel, prepares communications and reports, and handles confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</p> <p><strong><span style="font-family: verdana, geneva; font-size: 10pt; color: #ff0000;"><span style="color: #000000; font-family: verdana, geneva;"><span style="font-size: 10pt;">Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.</span></span></span></strong></p> <h4>Duties/Responsibilities:</h4> <ul> <li>Manage the CMO’s schedule including coordinating appointments, meetings, and travel arrangements to ensure efficient time management. Anticipates and resolves conflicts.</li> <li>Handle communications, acting as a gatekeeper screening calls and meeting requests. Prioritizing those that align with the CMO’s strategic objectives.</li> <li>Organize and maintain administrative operations, manage multiple tasks and projects with competing priorities, and ensure smooth office operations.</li> <li>Work closely with the CMO to keep them informed of upcoming commitments and responsibilities, following up appropriately.</li> <li>Assists with presentations and document preparation.</li> <li>Provides administrative support to the CMO and other senior managers as needed.</li> <li>Maintains effective and professional verbal and written interactions with peers, stakeholders, supervisors, and other staff.</li> <li>Demonstrates the ability and willingness to manage new assignments, changes in procedures and business requirements. Identifies what needs to be done and takes appropriate action.</li> <li>Completes assigned work and meets deadlines without reminders/follow-up from supervisor or others.&nbsp;</li> <li>Performs work conscientiously with a high degree of accuracy.</li> <li>Works independently and/or within a team on special projects at the request of the CMO, which may include planning and coordinating multiple presentations, compiling, and disseminating large volumes of information, and organizing Division wide efforts.</li> <li>Collects weekly status reports from managers and distributes copies to Senior Management Team members.</li> <li>Prepares agendas for meetings as needed. Takes and transcribes meeting minutes as neede