Research Administrative Coordinator

Job Profile Summary 

​ This role focuses on performing work related to research and development of new products, innovation, and improvement of products and processes.  In addition, this role focuses on performing the following Research Administration duties: Supports the administration of research practices working to achieve the organization's practices goals, plans, priorities, and tracks investments, allocates resources and makes decision regarding research administrative activities.  An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a “hands on” environment.  The majority of time is spent in the delivery of support services or activities, typically under supervision.  An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation. 

Job Overview 

Tufts Medical Center is seeking a highly motivated and detail-oriented Research Administrative Coordinator to join the Clinical and Translational Research Center (CTRC). The CTRC plays a key role in supporting high-quality, innovative clinical research across Tufts CTSI partners and collaborators. Under the guidance of the Director of the CTRC, the center provides the infrastructure necessary to conduct cutting-edge clinical trials, focusing on adult and geriatric research participants to better understand the causes and progression of human diseases.

The ideal candidate will be responsible for providing critical support across multiple research studies. This includes assisting with protocol review, budget creation and submission, invoice creation, and tracking expenses. Additionally, the candidate will update financial tracking systems and support the smooth administrative operations of ongoing studies. This includes welcoming and engaging participants and other personnel who visit the CTRC, ensuring that all tasks are completed in an organized and timely manner.

Job Description 

Minimum Qualifications: 

1. Associate’s degree in relevant area of study. 

2. Two (2) years of experience in an academic or medical research setting. 

Preferred Qualifications: 

1. Bachelor’s degree in relevant area of study. 

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.  Other duties and responsibilities may be assigned. 

1. Facilitates access to services through direct contact with researchers by phone or by e-mail by collecting all pertinent information, including demographics, and forwarding them to the triage team in a timely manner with excellent customer service. 

2. Coordinates timely entry of all staff data into the effort tracking database to assist department leadership in making appropriate work assignments. 

3. Ensures data accuracy in the effort tracking database, by maintaining the core data dictionaries for investigators and projects. 

4. Utilizes electronic tools to query for information, including proper names, titles, department, divisions, eRA Commons usernames, grant information and publication data. 

5. Assist with coordination of training workshops and tabulates training evaluations and coordinates reporting to appropriate group. <