Administrative Assistant

About Us

At Davies, we get it, you are not just looking for a job, you are looking to build a life and a career. We believe in our people and realize that our success is a direct result of creating a learning atmosphere, leadership opportunities, and promoting from within. We believe that engaging in corporate social activities and working together as a team is a vital part of the Davies culture.

With a multinational global team, Davies Group is a specialist professional services and technology firm working in partnership with leading insurance, highly regulated, and global businesses.  At Davies Group, we help clients to manage risk, operate core business processes, and to transform and grow. We deliver operations, consulting and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation, customer experience, human capital, transformation, and change management. 

Are you looking for a company that is Dynamic and Innovative where the employees are Connected and Succeed Together?  If so, Davies may just be the right choice for you.

Davies is a community of outstanding people. We welcome different perspectives, support each other’s ambitions and grow together. In a fast-changing business environment, we adapt and look ahead. We succeed because we are multi-talented: in the skills of our teams, specialisms, and sector expertise. Working together, we are greater than the sum of our parts. 

Job Overview

Davies North America is looking for an experienced Administrative Assistant to manage executive calendars by scheduling meetings, confirming appointments, booking travel, transportation, and lodging.   Reporting the Chief Information Officer, you will support the CIO, CFO, and CHRO of North America by performing a variety of administrative tasks.

To be successful in this role, you need to have superb verbal and written communications skills, exhibit discretion with sensitive and confidential information, and possess strong organizational skills with the ability to multitask. You must have prior experience as an Executive Assistant, Personal Assistant or similar role and be proficient with Microsoft Office Suite. Additionally, you will need outstanding organizational and time management skills and be able to work independently to meet deadlines. This role is a full-time, home-based position that may require some travel. 

Responsibilities and Duties

• Manage the executive’s daily calendar, including scheduling meetings, confirming appointments
• Arrange travel and transportation, including booking flights, trains, car rentals and hotel accommodations
• Prepare expense reports
• Manage and prioritize executive’s emails when asked
• Gathering documents to prepare for meetings
• Act as the point of contact among executives, employees, clients, and other external partners
• Prepare weekly, monthly, or quarterly reports as needed
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings as needed
• Keep the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items
• Exhibit company values of We are Dynamic, We are Innovative, We are Connected, and We Succeed Together
• Perform other duties as assigned

Experience and Qualifications

Required

• Prior work experience as an Executive Assistant, Personal Assistant, or similar role
• Proficient with Microsoft Office Suite or related software 
• Outstanding organizational and time management skills to meet tight deadlines 
• Superb communication skills conducted in timely manner
• Work independently; exhibit discretion and keep confidentiality
• Problem-solving and decision making
• Possess strong interpersonal skills

Knowledge, Skills, and Abilities

• Proactive, independent, and takes initiative with consistent follow through
• Superb communication skills, verbal and written, conducted in a timely manner
• Superior time management skills with capability of working with and meeting deadlines
• Exceptional capability to multi-task and prioritize with excellent organization and documentation skills in a fast-paced, dynamic work environment
• Excellent team player with interpersonal skills
• High level attention to detail and problem-solving skills
• Capable of working collaboratively and independently with minimal supervision
• Exhibit discretion with