Senior Property Manager (Residential)

The Senior Residential Property Manager is responsible for overall day to day management and lease up of the property. Responsibilities include directing on site staff, contracted services and vendors to maintain a first class appearance of the property. This position will set monthly goals to integrate leasing, property management, building maintenance and lease administration functions across the properties. Additionally, they will have to adhere to the properties approved budgets with an emphasis on timely rent collection, meeting monthly leasing goals, receivable management, legal evictions and vendor supervision.

ESSENTIAL FUNCTIONS:

• Assigns and delegates tasks on a monthly basis to ensure timely completion of supporting task like turnover repairs are in synch with leasing, marketing plan supports the lease program, preventive maintenance task are complete to avoid disruptions or additional costs, lease are inputted into Yardi by the administrative team in a timely manner.
• Confirm building amenities pricing set by the Leasing Associate is accurate by shopping property(s)’ defined competition or peer group and using mystery shoppers and/or other market research firms like Kingsley.
• Responsible for knowing and understanding the market of assigned
• property(s)’ similar peer group. Keep informed about new development or redevelopments within the market and be able to discuss how these will impact CIM’s residential properties. Build relationships with local business organizations or organizations like BOMA to gain additional market information.
• Approve all recommended concessions based on current market conditions or limitations imposed by the unit larger than similar product type within peer group.
• Seek Investment Lead and/or Oversight Principal’s approval at the beginning of each calendar year for a pricing matrix (“Unit Pricing Matrix”) for each unit including renewals and ensure the Leasing
• Associate updates this matrix on a weekly/monthly basis (as required) to maximize market rent and occupancy.
• Work closely with the Leasing Associate to ensure all renewals or new leases meet or exceed the approved Unit Pricing and all units that are more than 5% from the approved Unit Pricing Matrix are pre-approved by the Investment Lead.
• Track and push the marketing plan traffic goals to ensure adequate traffic and closing ratios for both new and existing leases using a monthly scorecard to project occupancy five weeks out.
• Ensure all residential leases are executed in accordance with CIM Group stated policies and procedures (within 2 business days).   Verify on a monthly basis the accuracy of the property(s)’ (a) rent roll, (b) occupancy status, (c) lease charges, (d) lessee’s match actual resident’s name and (e) term.
• Track actual collection of rent to ensure timely payment and to avoid excessive delinquent rent balances so that the property is no more than 30 days behind on any residential lease unless there’s a pending eviction.
• Ensure lease terms are correct before all residential leases are executed by any resident and accept no resident’s changes to the CIM Group lease form without prior corporate approval. All supporting Addendums must also be executed by the residents as set forth by each property’s standardized lease form.
• Ensure all building operating systems such as elevators, boilers, central plant cooling systems are (as required) placed on corporate approved preventive maintenance agreement.
• Work closely with the immediate supervisor and Maintenance Supervisor to create a monthly preventive maintenance calendar with the goal to use onsite maintenance technicians to maintain or complete most of the preventive maintenance work. 
• Monitor and control the property(s)’ expenditures in accordance with approved budgets and be able to provide recommendations for deferring or capitalizing work as required. Seek to control operating expenses by enforcing scope of work, cap pricing increases, seeking group or regional bids and timely payment.
• Inspect the properties on a daily/weekly basis to ensure the overall appearance, exterior lighting condition, cleanliness and maintenance of the property’s common areas with approved vendors and provide Corporate a monthly inspection report.
• Creating and delivering timely and accurate annual budgets and monthly variance analysis reports.  Work closely with corporate to achieve all targeted leasing objectives, operating expense controls and year end NOI for each property.
• Maintain a first class management office with centralized leasing files, vendor files, building files and others as may be required. Ensure the management office is staffed appropriately and that the property is operating in the most productive and efficient manner, at all times.
• Inspire teams and implement plans and Create a collaborative and enga