Part-Time Administrative Assistant

Description

CAMS (Community Association Management Services) is in search of a two day a week Administrative Assistant to assist in the management of an on-site community located in Charlotte, NC in the Lake Wylie area. 

The position is part-time, two days during the week and will be 20-25 hours total. Flexible schedule to be discussed in interview stages. 

Pay Rate: $22.00

Responsibilities

• Assist with administrative duties in the office as assigned by the community manager by providing day-to-day administrative support.
• Assist with communication with Board of Directors and Committee Chairs
• Schedule / prepare for and attend regular board meetings (monthly)
• Administer Association website and post documents accordingly 
• Attend Management firm meetings, as necessary 
• Maintain communication with homeowners 
• Review and process all owner inquiries 
• Maintain entry system: assign amenity entry key fobs and entry gate information 
• Maintain office inventory and order supplies, as necessary
• Maintain physical appearance of the on-site office
• Contribute to monthly management reports, on an as needed basis
• Assist with the ARC Modification process 
• Receive and submit forms for approval 
• Communicate with owner during ARC Modification process 
• Contact and assist vendors for community maintenance and special projects
• Request proposals for services and follow up 
• Report and communicate any equipment repair / maintenance services
• Assist with community compliance inspections to common areas to ensure proper care and maintenance of same

Requirements

• Excellent communication skills
• Excellent time management skills
• Excellent Customer Service skills
• Excellent problem-solving skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Ability to multi-task
• Detail Oriented
• Ability to learn on the job
• Some general accounting/financial knowledge