Executive Assistant

Company Description

Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University. 
 

Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers. 

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. 

For more information, visit covista.com and follow us on LinkedIn, Instagram and YouTube. 

Job Description

The Executive Assistant II provides strategic administrative and operational support to two Vice Presidents leading critical functions in AI Innovation and Digital Learning Solutions. This role serves as a vital business partner, ensuring seamless coordination of priorities, communications, and operations while also managing project workflows and general office operations.

Acting with the highest level of professionalism, discretion, and integrity, the Executive Assistant II anticipates needs, streamlines workflows, coordinates cross-functional initiatives, and serves as a trusted partner in driving organizational excellence and collaboration across Covista's innovation portfolio.

Executive Support & Strategic Partnership

• Provide high-level administrative and strategic support to two Vice Presidents, managing complex calendars, domestic and international travel arrangements, meetings, and communications with accuracy and confidentiality.
• Anticipate needs and proactively manage competing priorities across both leaders to ensure they are fully prepared for meetings, events, and key initiatives.
• Own the rhythm of each executive’s day and week — managing time as a strategic asset, protecting focus time, and optimizing for impact.
• Serve as a primary liaison between the Vice Presidents, internal teams, and external partners, reflecting Covista's values of respect, collaboration, and service excellence.
• Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for senior leadership, including the Executive Cabinet and Board of Directors.
• Support expense tracking, and administrative needs for both Vice President offices.
• Build and maintain strong partnerships with other Executive Assistants across Covista to enable seamless scheduling, information flow, and enterprise-level coordination
• Act as a trusted sounding board and thought partner, exercising discretion, judgment, and situational awareness to help leaders make informed decisions.

Project Coordination & Strategic Initiatives

• Facilitate communication and coordination among project stakeholders, scheduling working sessions and capturing key decisions and next steps.
• Maintain project documentation, status reports, and repository of key materials.
• Maintain team huddle boards, and prepare and support team staff meetings.
• Partner with other executive offices to support strategic projects and initiatives across Covista and its institutions.
• Track executive action items, follow-ups, and deliverables, ensuring accountability and timely execution without overloading leaders.
• Continuously refine processes, templates, and tools to streamline executive operations and elevate efficiency across the office.

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