Exhibitions Project Manager, Part-time

Fotografiska is the Contemporary Museum of Photography, Arts, and Culture. A destination to discover world-class photography, inspiring programming, elevated dining, and surprising new experiences, Fotografiska was founded in Stockholm in 2010. The Museum has since opened a treasured, historic landmark building in NYC’s Flatiron District, expanded to Tallinn, and will welcome a Berlin Museum in 2023. Fotografiska’s goals are simple: to inspire new perspectives for a more conscious world through the power of photography, to bring people together in discovery, experience, impact, and community. 

Fotografiska | New York 

Located at 281 Park Avenue South, the six-floor, 45,000 sq ft. historic landmark is home to an unexpected mix of world-class art, vibrant cultural programming, and exceptional dining experiences including Verōnika and Chapel Bar. Recent exhibitions include works from Andy Warhol and David LaChapelle, and currently Hip-Hop “Conscious, Unconscious” and Elizaveta Porodina. 

The Role 

An Exhibition Manager has the overall operational responsibility for ensuring that the planning and implementation of assigned exhibitions run smoothly. This includes managing all practicalities regarding shipping, printing, framing, unpacking, installation/ deinstallation, exhibition design, communication, and budgeting the exhibitions. For the duration of this temporary position, the Exhibitions Manager will report to Associate Director of Exhibitions and Exhibitions Manager.  

Responsibilities

Exhibition Planning Phase: 

• Take meetings with exhibiting photographers, artists, other parties in connection with the exhibitions assigned. 
• Be the main point of contact during the planning of the exhibition with the photographer / gallery / other parties in connection with the exhibition 
• Manage the production of the exhibition: printing, framing, graphic designers, painters etc. 
• Book and be the contact person for external consultants including designers, painters, art handlers, external writers or curators, shippers, AV specialists, carpenters, etc. 

• Handle the procurement of production and transport suppliers and report to the Exhibition team 
• Ensure that the selected supplier keeps within negotiated budget 
• Set up a detailed timeline, including deliverables and deadlines, for assigned projects and make sure to follow the schedule 
• Manage and update the budget tracker and spreadsheet. Make sure leadership team is aware if any items that are over budget 
• Update/create a checklist of all exhibited works for NY. The list should include thumbnail images, title of the work, size, frame, year, insurance value for the individual work and if applicable: location and other relevant details regarding loans 
• Create layout/ exhibition plans (SketchUp) 
• Create floor plan indicating paint wall colors and graphics 
• Proofread all relevant texts from external consultants and/or write own texts 
• Collaborate with the Marketing & Communications Departments to assist with information for the press release and organize / clear press image permissions with the artist 
• Participate in bi-weekly operations, programming, and marketing meetings and communicate key upcoming exhibition dates or events with FOH 
• Participate in weekly department meetings 

Exhibition Execution Phase: 

• Coordinate and assist the install crew and provide them with what they need, including an installation/ deinstallation schedule and plan 
• Responsible for all logistics: receive, sign off and unpack all the transported works 
• Do condition reports for all the works during install 
• Book flights and hotel for artist/ studio for the opening and provide the artist with an itinerary for the press preview and opening 
• Plan the shipping logistics for deinstall: condition check, pack the works and ensure the quality of the packing and wrapping 
• Organize installation photos with the Marketing team and be on site for the shoot if needed. Send images to artist for approval. 
• Ensure vendors are paid and these costs and dates of payment are record in the budget spreadsheet 

• Update the international exhibition kit, when applicable, with relevant materials 

Programming and Events: 

• Represent Fotografiska New York during openings. 
• Coordinate “Artist Talks” with artists and with Director of Programming and Exhibitions team 
• Propose ideas, with a budget attached, assist with execution and logistics of the event 
• Create a guest list for the “Artist Talk” or opening events 
• Participate in the biweekly meetings with ideas 
• Make sure FOH is aware of do