Senior Administrator/Senior Project Manager Lifecycle - FD&C

Overview

POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

 

WORKING TITLE

Senior Administrator-Lifecycle

 

SCHOOL/DEPARTMENT

Facilities Design and Construction/Lifecycle

 

LOCATION

Rock Quarry Road Office Complex, Raleigh, NC

 

PAY GRADE

Senior Administrator-Band 3

 

FLSA STATUS

Exempt

 

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

 

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends/May require emergency response availability) 

Position is available for a Hybrid Telework workweek 

 

POSITION PURPOSE:

Represents the interests of Wake County Public School System (WCPSS) in the assessments of facilities and inventory of systems and materials to ensure compliance with the procedures and policies of the Board of Education.  Coordinates with school administrators and other staff as required to assess facilities while minimizing disruption to school operations.  Provides inventory of building systems and materials to Maximo team for use in maintenance of facilities, by skilled trades and regional maintenance.  Uses available technology to effectively perform duties assigned.

 

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Comprehensive knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps.

• Knowledge of The Occupational Safety and Health Administration (OSHA) requirements; 

• Critical thinking and problem solving skills; organizational skills;

• Ability to manage multiple tasks simultaneously;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Ability to be proactive and apply technical knowledge to improve deliverables, providing attention to detail to minimize errors; 

• Ability to accurately read and interpret Construction Documents;

• Ability to accurately read, interpret, comprehend, and comply with WCPSS and departmental procedures; 

• Ability to work well within a team environment that values an open exchange of ideas;

• Ability to interact positively and effectively with diverse group of stakeholders (e.g., WCPSS M&O and FD&C staff, design professionals, contractors, project managers, inspectors, principals, teachers, parents, other school system staff). 

 

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor’s degree in a related field; (for example; Mechanical Engineering, Civil Engineering, Architectural Engineering, Architecture, Computer Science, Building Construction); AND 

• Five years of directly related experience; OR

• An Associates degree in a related field: AND

• Ten years of directly related experience; OR

• A combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.  

*Will need to travel to construction sites on a frequent and unscheduled basis.

 

PREFERRED QUALIFICATIONS:

• Experience in General, HVAC, Electrical, Site or Life Safety Systems construction.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepares project budget, management plan, and contracts; participates in coordination of alternative locations for school staff and students during the pre-design phase.

Participates in review of design documents for compliance with Design Guidelines and the review of construction cost estimates for adherence to project budget; obtains agency approvals as required during the design phase (e.g., Department of Insurance, Department of Public Instruction, local municipalities).

Coordinates preparation of documentation for bid process; oversees bid review and prepares recommendations for Board approval.

Reviews contractor schedule and regularly monitors progress; attends job site meetings and visits site as required during the construction phase.

Monitors change order log and status reports; processes project pay applications and change orders for construction.

Conducts ongoing quality control inspection of projec