Scheduled Hours

37.5

Position Summary

The Communications and Events Coordinator will engage internal and external stakeholders – including students, faculty, staff, community partners, and more – while assisting with developing and executing the Physics Departments strategies and related marketing and promotional materials. Coordinates the Physics’ department events program including working with faculty and staff across the organization to manage and support event details and logistics, and setup registration.

Job Description

Primary Duties & Responsibilities:

• Assists with the creation, execution, and evaluation of the strategic communications and marketing plan for the Physics department, targeting internal and external audiences, including writing and editing content, outreach tactics and related materials with the Manager of Financial Operations. Develop, design, and produce visual graphics, campaigns, advertising, and materials which further the communications strategy and adhere to the Arts and Sciences and University brand guidelines.
• Organizes weekly events throughout the semester for faculty and students.
• Works with faculty and students to assist with planning, marketing, and assessment of those events.
• Develops resources for faculty such as an organization’s event manual and related resources, and creates and prints promotional and support materials for events such as flyers, posters, banners, digital signage, events signage etc.
• Maintains the events calendar for internal planning as well as any potential public events, physics’ website, and adds event details to other external listings as warranted.
• Assists with coordinating vendors (A/V, catering, rentals, etc.) as needed and advise physics faculty, students and staff on event planning, including student engagement activities.
• Assists with preparing and tracking budgets for events and related expenses.
• Assists in event setup including making coffee, ordering/delivering refreshments, shopping, etc.
• Coordinates travel arrangements for guests.
• Creates content and executes a dynamic social media presence in support of the strategy for key channels and creates graphics for social media outreach and digital signage as needed.
• Ensures consistent messaging on all platforms and engage appropriately with audiences on social media as needed.
• Collects and analyzes related metrics for social media activities.
• Assists with managing projects. Participates in committees and groups across the physics department and the university to support events, promotions, and related outreach.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Regularly travel to on- and off-campus meetings

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment
• Ability to move to on and off-campus locations as needed

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license and good driving record are required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Progressive Responsibility In The Area Of Communications And/Or Event Planning And Management (4 Years), Communications (3 Years)

Skills:

Adaptability, Adobe Creative Cloud, Adobe InDesign, Branding Standards, Communication Work, Customer Service, Deadline Management, Detail-Oriented, Digital Designs, Graphic Design, Interpersonal Communication, Mark