Executive Sales Administrative Assistant

We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive. Discover how you can grow your career, make impact and drive real change with our Winning Team today. 

Working Arrangement

Job Description

Job Posting Description

Are you looking for unlimited career opportunities to develop and succeed? With work that challenges and makes a difference and a flexible and supportive environment, we can help our customers achieve their dreams and aspirations!
 

We are looking for a motivated Executive Sales Administrative Assistant to join our growing team in our Boston office, take a look !

Responsibilities include:

• Support senior leadership of US Retail Distribution.
• Responsible for calendar management and scheduling for department staff.
• Arrange travel and assist with event planning for department staff.
• Prepare expense reports, process invoices and track expenses for department staff.
• Organize and attend meetings, take detailed notes, and assist with project management.
• Interact directly with key internal personnel and clients in a highly professional manner.
• Review incoming communications and coordinate an efficient and timely response.
• Respond independently to inquiries and situations using discretion and judgment.
• Prepare documents and draft communications on behalf of senior management.
• Apply retention principles to properly store department records and confidential data.
• Maintain department policies & procedures. Ensure records are accurate and up to date.
• Complete various ad hoc projects and support rollout of strategic initiatives.
• Train and assist teammates to utilize business applications and administrative systems.
• Work with others to ensure the effectiveness of the sales support ecosystem.
• Identify opportunities to enhance and optimize internal processes.

Job Requirements:

• Highly motivated, enjoys collaborating and thrives in a team setting.
• College Degree preferred with 1 to 2 years of business experience.
• Proficiency with MS Office suite (Outlook, Word, PowerPoint & Excel).
• Excellent organization and time management skills.
• Detail orientated and able to work in a fast-paced environment.
• Ability to set priorities, balance multiple tasks, meet deadlines.
• Adaptable to rapidly changing priorities and able to handle confidential information.
• Strong interpersonal and communication skills, both verbal and written.

What motivates you?

• You obsess about customers, listen, engage and act for their benefit.
• You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
• You thrive in teams and enjoy getting things done together.
• You take ownership and build solutions, focusing on what matters.
• You do what is right, work with integrity and speak up.
• You share your humanity, helping us build a diverse and inclusive work environment for everyone.

What can we offer you?

• A competitive salary and benefits packages.
• A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
• A focus on growing your career path with us.
• Flexible work policies and strong work-life balance.
• Professional development and leadership opportunities.

Our commitment to you

• Values-first culture
• We lead with our Values every day and bring them to life together.
• Boundless opportunity
• We create opportunities to learn and grow at every stage of your career.
• Continuous innovation
• We invite you to help redefine the future of financial services.
• Delivering the promise of Diversity, Equity and Inclusion
• We foster an inclusive workplace where everyone thrives.
• Championing Corporate Citizenship
• We build a business that benefits all stakeholders and has a positive social and environmental impact.
   

Manulife is an Equal Opportunity Employer
 

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to cultivate an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compe