Administrative Assistant

Description

The Cato Institute seeks an experienced, dynamic, and highly motivated administrative assistant to join the Marketing and Communications team. Reporting to and supporting the Chief Marketing Officer, this position will also act as a liaison to other Cato departments as well as support the ongoing work of the Marketing and Communications Department which includes, media relations, social media, content creation (video and multimedia), internal communications, editorial calendars, events, and book promotions. This is a full-time, hybrid position in Washington, D.C., with flexibility and remote work opportunities provided.
 

About Cato

The Cato Institute is a public policy research organization – a think tank – dedicated to the principles of individual liberty, limited government, free markets, and peace. Its scholars and analysts conduct independent, nonpartisan research on a wide range of policy issues.

Founded in 1977, Cato owes its name to Cato’s Letters, a series of essays published in 18th-century England that presented a vision of a society free from excessive government power. Those essays inspired the architects of the American Revolution. And the simple, timeless principles of that revolution – individual liberty, limited government, and free markets – turn out to be even more powerful in today’s world of global markets and unprecedented access to information than Jefferson or Madison could have imagined. Social and economic freedom is not just the best policy for a free people, it is the indispensable framework for the future. 

The Cato Institute is an Equal Opportunity Employer.

Responsibilities

• Provide administrative, operational, and clerical support to the department staff.  
• Manage online approval systems for expenses, reimbursement, and travel.
• Coordinate and stage meetings, including scheduling such meetings with both internal and external parties, reserving space, and coordinating/obtaining catering if needed. 
• Train new staff in the basic functions of the department. 
• Maintains standard operating practices for the department and shares updated policies with department staff.
• Helps Manage internal communications particularly, newsletter content collection and newsletter distribution
• Coordinates with the team to facilitate the digital and physical distribution of Cato materials, both internally and externally (i.e., books, mailers, newsletters, etc.)
• Supports department colleagues and performs additional duties as assigned.  

Requirements

• At least three years of professional work experience, ideally in an Executive or Administrative support related role
• Reliable with a strong work ethic, consistently completing tasks on time
• Excellent interpersonal skills and an enthusiastic and positive attitude
• Excellent verbal and written communication skills and comfortable interacting with individuals at a high level 
• Composed, and highly organized with keen attention to detail, quality, accuracy, and customer orientation  
• Positive and professional mindset with the ability to provide superior support to the Marketing and Communications team
• Motivated self-starter who can problem solve and is proactive in learning new processes and skills 
• Proficiency in Microsoft Teams, Word, Excel, PowerPoint, and Outlook required.
• Familiarity with Mailchimp, Salesforce preferred

Benefits

All Cato employees are provided with:

• Medical, dental, and vision insurance
• Employer contribution to a Health Savings Account (HSA)
• Generous vacation and sick days
• Paid parental leave
• Employer-provided life and disability insurance 
• 401(k) employer match
• Transit/ Parking benefits 
• Pet discount plan