Talent Acquisition Senior Associate Recruiting Coordinator

We are PMG

Named Ad Age Best Places to Work for 10 years in a row and Fast Company Best Workplaces for Innovators since 2022, PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success, PMG leverages business strategy and transformation, creative, media, and insights—as well as its proprietary operating system, Alli—to deliver cutting-edge digital solutions and innovative media strategies.

Our team comprises over 900 employees globally, and our work for ambitious brands like Apple, Nike, Sephora, Experian, Therabody, Best Western Hotels & Resorts, Creed Fragrances, BNY, Intuit, CKE Restaurants, Travelex, and Whole Foods spans 85+ countries.

Who You’ll Be Working With

Join a collaborative and mission-driven Talent Acquisition team that’s passionate about connecting exceptional people with meaningful opportunities at PMG. Working closely with recruiters, hiring managers, People & Culture partners, and candidates, you’ll play an essential role in shaping a thoughtful and inclusive hiring experience.

You’ll have the chance to build strong relationships, support business growth, and contribute to a people-first culture that values every interaction.

As a Talent Acquisition Senior Associate, you will support PMG across the Campus/Early Career candidate pipeline—including candidate and requisition data validation, application review, interview scheduling, and background check coordination. This role plays a key part in delivering a thoughtful and efficient hiring experience by ensuring accuracy, responsiveness, and a welcoming approach throughout the recruitment process.

You’ll also have the opportunity to contribute to learning programs for Campus/Early Career hires, with the benefit of supporting them from the interview process all the way through to joining PMG.

What You’ll Be Doing

• Coordinate interview scheduling through our Applicant Tracking System (ATS) and scheduling tools, making the process smooth and seamless for candidates and teams alike.
• Arrange and manage candidate travel—including booking and reimbursement—to ensure a stress-free, welcoming experience.
• Maintain the Talent Acquisition team’s calendar, managing meeting invites, logistics, and room reservations with care and precision.
• Greet and host candidates onsite at our Dallas office, offering thoughtful tours and helping create a comfortable, positive interview experience.
• Keep candidates informed throughout the process by managing timely communications through our ATS.
• Process background checks, track results, and ensure steps are completed in a timely and organized way.
• Partner closely with recruiters to ensure a unified, thoughtful candidate experience from start to finish.
• Prepare interviewers by sharing schedules, logistics, and background materials to help them show up informed and ready.
• Review and update candidate data in our ATS to support clean records, smooth handoffs, and strong reporting accuracy.
• Create and share basic reports using the ATS and other tools to help the team stay informed and make data-backed decisions.
• Support our Graduate Leadership Program (GLP) by coordinating interviews, managing communications, setting up events, and helping deliver an engaging, organized experience for every candidate.
• Pitch in across Talent Acquisition Operations—helping with job description updates, occasional recruiting and sourcing support, system administration in Greenhouse, and process documentation.
• Lend a hand with broader People & Culture initiatives when needed, contributing to a collaborative and connected team environment.

What You’ll Bring

• 1+ years of experience in talent acquisition, with a bachelor’s degree or equivalent work experience.
• A sharp eye for detail and a love of organization—you catch the small things that make a big difference.
• A proactive, team-oriented approach and a genuine desire to support both candidates and colleagues.
• Curiosity and a problem-solving mindset—you enjoy figuring things out and making them better.
• Interest in improving systems and processes, especially around documentation and operational tools.
• Comfort working with Applicant Tracking Systems (experience with Greenhouse is a plus).
• Strong communication skills and a warm, professional presence when working with stakeholders at all levels.
• A commitment to curiosity and adaptability as a Continual Learner, staying at the forefront of media innovation while prioritizing client success with a Customer-Focused mindset that seeks opportunities to deliver meaningful value.
• A dedicat