Senior Executive Assistant

Job Description

The Sr Executive Assistant will provide high-level administrative support to an Executive Vice President for one of our Business Units, and other key leaders within the business, ensuring seamless day-to-day operations and optimal efficiency. This role requires managing complex executive schedules, coordinating both in-person and virtual meetings, and arranging comprehensive travel itineraries.

As a trusted liaison between executives and internal/external stakeholders, the Executive Assistant is responsible for screening communications, organizing meeting agendas, and ensuring follow-up actions are tracked and completed. Additionally, the position involves preparing, editing, and proofreading documents, reports, and presentations for executive use.

Job Responsibilities:

What you will be doing

• Provide high-level administrative support and assistance to the Executive Vice President and other assigned leadership staff.

• Manage and maintain executive schedules, including calendar management, travel arrangements, and meeting coordination.

• Handle sensitive and confidential information with utmost discretion.

• Prepare and edit documents, reports, and presentations for internal and external use.

• Act as the point of contact between executives and internal/external stakeholders.

• Screen and direct phone calls, emails, and other communications.

• Schedule, organize, and prepare materials for meetings, including agenda creation, note-taking, and follow-up actions.

• Arrange and manage logistics for in-person and virtual meetings (conference calls, video conferences).

• Arrange detailed travel itineraries, accommodations, and transportation for the Vice President and other staff.

• Process and reconcile expense reports in a timely manner.

• Assist with special projects as assigned.

• Track project timelines, deliverables, and ensure deadlines are met.

• Draft, edit, and proofread correspondence, presentations, and other communications for the Vice President.

• Coordinate communications between departments and ensure proper flow of information.

• Maintain high levels of professionalism and diplomacy when dealing with executives and external partners.

• Ensure office operations run efficiently and coordinate with IT when necessary.

• Performs additional duties, including covering for other Executive Assistant’s PTO, as assigned by executives.

• Performs other related duties as assigned.

Position location: Deerfield, IL 

Required Qualifications:

• Minimum of 7-10 years of experience in corporate setting, supporting multiple senior level executives

• Strong verbal and written communication and composition skills with ability to interact at all organizational levels

• Possess high level of independent decision making and professional judgement

• High level of emotional maturity and professionalism

• Forward looking thinker, who proactively seeks opportunities and proposes solutions

• Capability to manage multiple projects and priorities in a fast-paced environment

• Expert level computer experience; Microsoft Office Suite, Outlook, PowerPoint, Excel and Word

• Ability to make good decisions, independently plan and carry out assignments with minimal guidance

• Strong attention to detail and ability to maintain confidentiality

Additional Information

Company Description:

Fortune Brands Innovations, Inc. is an industry-leading innovation company focused on creating smarter, safer and more beautiful homes and improving lives. Our driving purpose is that we elevate every life by transforming spaces into havens. We believe our work and our brands can have incredibly positive impacts for not just our business and shareholders, but for people and the planet, too. When you join Fortune Brands, you become part of a high-performing team who are empowered to think big, learn fast and make bold decisions. We support an inclusive and diverse culture where everyone is encouraged and empowered to be their authentic selves, and where our differences and unique perspectives are a key strength. Explore life at Fortune Brands here

Additional Information:

Fortune Brands believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is Hiring Pay Range: $80,000 USD - $126,500 USD. Please note that actual salaries may