ACCOUNTANT III - 64051860 reclass to Administrative Assistant II

Requisition No: 875862 

Agency: Department of Health

Working Title: ACCOUNTANT III - 64051860 reclass to Administrative Assistant II

 Pay Plan: Career Service

Position Number: 64051860 

Salary:  38,117.04 - 41,928.64 

Posting Closing Date: 06/12/2026 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH

IN SEMINOLE COUNTY

JOB OPPORTUNITY ANNOUNCEMENT

Internal Agency Opportunity

Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.

Accountant III is being re class to Administrative Assistant II

Class Title: Administrative Assistant II

Base Salary: $1,466.04 – 1,612.64 biweekly

Location: Florida Department of Health in Seminole County

400 W. Airport Blvd

Sanford, FL 32773

Florida Department of Health in Seminole County is looking for a self-motivated, hardworking individual with current Vital Statistics experience to fill our Administrative Assistant II position in the Vitals office. Hours are 7:30 am to 4:30 pm Monday to Friday.

This position may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disasters or threat of disaster, man-made or natural. This position will maintain confidentiality and security of records as specified by departmental regulations and laws.

This position is a full-time, in-office position. Are you willing to physically come into the office to perform the duties & responsibilities of the positions

Your Specific Responsibilities:

Assist the public with in person, faxed, mail and online orders and inquires for birth and death records in a friendly manner. Verify identity and eligibility for all applicants prior to issuance of certificates in compliance with Florida Statues 382 and administrative code 10D-49. Issues computer generated certified copies of birth certificates to parents, legal guardian, Department of Children and Families, DCF partners, attorneys or person certificate is on if of 18 years of age. Issues certified copies of death certificates to funeral homes, attorneys, insurance companies, banks, relatives, and other parties with a legitimate reason for obtaining certificates. Expedite State queries and express mail shipments to State Office with top priority. Provide clients with resources for services not offered in office. Calculates applicant’s expense based on type of service and number of certifications requested inputs information into e-Vitals for each payment received and for each certified copy, prints receipt for customers and balances funds at the end of each day.

Assumes responsibility for the use of safety paper, keeps track of safety paper usage.  Scans safety paper audit control numbers in document sequence, ensures accurate accounting of all safety paper usage by verifying audit control numbers assigned is issued to correct client; thus, preventing duplicate or missing audit control numbers from happening. Checks safety paper, document sequence and daily control log at beginning of each day and reconciles the paper at the close of business daily through the safety paper usage and void reports to ensure all paper used has been accounted for and issued in sequential order and then documents the last number used for the day in the daily control log. Processes mail and Vital Chek within 48 hours of receiving. Reviews requests submitted for certifications of vital records ensuring applicant eligibility for records based on requirements as defined in Florida Statutes 382. Answers telephone inquiries regarding the purchase of birth/death certificates and provides contact information for obtaining records from other states. Relays laws and regulations regarding issuance, amendments, paternity statements etc.  

Backup to Chief Deputy Registrar (CDR) functions including assist with all Tax Collector Satellite Offices in Seminole County with collection of pertinent paperwork, courier services, delivery of safety paper and reconciliation of applications from Tax Collectors’ offices. Employee will cover all CDR duties as needed.  Employee may be dispatched without notice whenever the urgency arises to any Vital Records office and or Tax Collectors’ offices.

Processes mail and within 48 hours of receiving. Reviews requests submitted for certifications of vital records ensuring applicant eligibility for records based on requirements as defined i