Development Coordinator

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

 

The American Heart Association has an excellent opportunity for a Development Coordinator.  This office based position is located Arlington VA.  This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include handling data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system and collaborating with colleagues and departments on a variety of other meaningful tasks that advance our mission. 

• The Development Coordinator will support a team of 2 Development staff that will lead all aspects of the Heart Ball Gala campaign and Women's Leadership Board. 
• Non-exempt hourly position with a 37.5-hour work week

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Support Services

The Development Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.

• Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Assisting in the coordination and execution of leadership and committee meetings.
• Preparing presentations, correspondence and documentation in a timely manner including meeting minutes.
• Working independently and within a team on special nonrecurring and ongoing projects.

Event Logistics 

Whether planning a donor reception, a Heart Walk or a Gala experience, the Development Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors.  Duties include:

• Coordinating logistical aspects of events such as:
• Securing and planning details with vendors for venues, catering, entertainment, AV and staging etc. and ensuring proper Association legal review and approval
• Implementing all Association risk reduction procedures
• Recruiting, scheduling, and training volunteers to assist with projects and events to ensure a positive experience.
• Attending in-person events to help with set up, execution and tear down.
• Acting as a point of contact for vendors, supporters, sponsors, volunteers, and attendees.
• Preparing ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines.
• Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences.

Process, Monitor and Report on Data

Data is central to the success of the organization. This position has the important responsibility of entering, maintaining, and reporting on critical data including donor information, donor payments, event, and prospect details.  

• Using in the data management systems (Microsoft Dynamics, Luminate, Greater Giving, and Event.Gives)
• Processing all event and campaign related data, ensuring accurate record-keeping and monthly reconciliations
• Monitoring data for completeness and accuracy. Correcting irregularities as needed
• Generating reports as needed 

Financial Responsibilities

Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.