Administrative Assistant

The work we do matters!

Hiring Agency:

Supreme Court - Agency 5

Location:

Lincoln, NE

Hiring Rate:

$23.099

Job Posting:

JR2024-00008889 Administrative Assistant (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

09-06-2024

Job Description:

The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more.

This classification level is responsible for performing administrative support for program and department directors. Responsibilities may include managing calendar for department director; creating department budget estimates; coordinating vendor procurement contracts; handling escalated customer service requests requiring advanced knowledge, experience and independent initiative; processing procurement, payroll, and human resources transactions; maintaining records; and coordinating travel reservations and logistics for department head; and/or providing specialized administrative support to senior staff and logistical support for programs.

JOB DUTIES:

1. Provides advanced and specialized administrative support to a department executive, which may include providing input for new hires; maintaining department executive calendar; scheduling and coordinating appointments, meetings, activities or events; attending meetings and taking notes.

2. Composes, edits, and reviews a variety of standard or specialized correspondence, reports, documents, applications, forms, violations, memos, and other applicable materials.

3. Responds to requests for information, in person, via e-mail, and over the phone; provides and explains department policies, procedures and regulations.

4. Organizes and maintains files, such as creating and maintaining confidential department/employee files; files documents alphabetically, numerically, or by other prescribed methods.

5. Creates purchase orders; orders and maintains office inventory and supplies, may prepare and deposit checks, process department payroll.

6. Performs other duties of a similar nature or level.

The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

 

Requirements/ Qualifications

Minimum Qualifications: Associate’s degree in related field; and 2 years of advanced administrative support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws.

 

KNOWLEDGE, SKILLS, ABILITIES

Knowledge Requirements:

• Judicial Branch programs and services;

• Applicable Federal, State, and local laws and regulations;

• Department procedures and processes;

• Customer service procedures and processes;

• Report preparation procedures and processes;

• Filing procedures and processes;

• Office procedures and equipment;

• Computers and applicable software applications.

Skill Requirements:

• Applying applicable Federal, State, and local laws and regulations;

• Processing information utilizing established procedures;

• Preparing correspondence, memos, and/or other related information;

• Assembling and organizing data and information;

• Providing customer service;

• Maintaining records and files;

• Operating computers and applicable software applications;

• Applying communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally and