Senior Payroll Specialist (United States)

✨ One platform, a whole world of opportunity 

Right now, the best jobs are limited to people in a handful of the world’s wealthiest cities, yet brilliant people are everywhere. Driven to overturn the status quo and distribute opportunities equally around the world, Oyster launched its global employment platform to help companies hire, pay, and care for talent anywhere. 

When it comes to global employment, we walk the walk. We’re proof that companies don't need an office to create a highly-engaged culture. Since the company’s inception in January 2020, Oyster has:

🌏 Created a fully-distributed, vibrant team of 500+ employees across 60+ countries 🌈 Established a diverse leadership team and an employee base that’s 60% female 🏆 Achieved one of the highest employee engagement scores in its class 🦄 Raised $150 million in Series C funding at a valuation of over $1 billion!

Our momentum speaks to the power of global employment—and we’re just getting started! If you want to change the world with Oyster and be empowered to work remotely while doing so, we’d love for you to apply! 

 👩‍💻 The Role 

Location: While this position is posted in a specific location, all of Oyster’s positions are fully remote and you can work from home. Forever. 

This role requires that you are based within UTC -3 / - 8hrs

To support its rapid growth, Oyster is looking for a talented United States Payroll Specialist to join our Payroll Operations team. In this senior role, you will be referred to as the “expert” for anything and everything payroll related in the US. This is an opportunity to be at the forefront of the future of work. 

What you'll do…

• Maintain professional knowledge of all US payroll legislative changes
• Process payroll for all internal/external & exempt/non-exempt US employees, ensuring accuracy and compliance with all federal and state regulations
• Calculate and process deductions, such as taxes (federal & state), benefits, and garnishments
• Review and reconcile payroll data, including employee salaries, vacation pay, and overtime
• Work closely with HRBP team members to manage enhancements to processes and legislation
• Respond to employee inquiries related to payroll, benefits, and deductions
• Receive approval from upper management for payments/off-cycles when needed
• Maintain accurate payroll records and ensure timely reporting to government agencies
• Formatting of payroll file upload to NetSuite
• Creating/maintaining payroll processes and procedures
• Ensure 100% of team members are paid timely
• Conducting pre-payroll audits and checks
• Assist with special payroll projects and initiatives as assigned

What We're looking for 

• 5+ years of United States payroll experience and knowledge that will include, but is not limited to;
  • Knowledge of federal & state payroll regulations and guidelines
  • Country-specific taxation and compliance (eg. with regards to taxation of benefits, expenses, income taxes, etc,)
  • Country-specific regulatory payroll filing requirements (federal & state)
  • Country-specific payroll nuances (federal & state)
  • Experience/understanding of the laws and legislation in the US, specifically around income taxation, various tax rates, benefits, expenses

• Payroll reporting experience will include, but is not limited to;
  • Gross-to-net reports
  • Payroll control summaries
  • Employer cost summaries by payroll component
  • Payslips/Tax Declarations
  • Payment files
  • Experience of reconciling, at high volumes, the key payroll reports stated above

• Proven experience working cross-functionally with Finance, Accounting and Treasury departments
• Proven experience of improving payroll processes, examples:
  • Facilitation of payroll input data to and from third party vendors
  • Management and organization of payroll changes and cutoff controls
  • Improvement in third party vendor management

• Data transformation and analytics experience that includes but is not limited to:
  • The ability to manipulate and analyze data rapidly whilst maintaining the quality and integrity of data
  • Confidence utilizing data tools such as Excel and Google Sheets and basic data transformation applications such as Power Pivot
  • Confidence with excel formulas, such as INDEX MATCH, VLOOKUPS, PIVOT TABLE
  • The ability to transform various software output reports into uniform template files (eg. csv files)
• Ability to effectively present inf