HVAC Project Manager

Description

The Project Manager, under direct supervision of the Director of HVAC Construction or assigned Senior Project Manager, is responsible for managing all phases of commercial HVAC projects from planning to execution to close- out. This position requires very strong planning, management, and communication abilities. Responsible for all deliverables of the project.

Requirements

Project Management

• Manages projects net revenue $10MM+

• Satisfies stakeholder expectations

• Optimizes the use of organizational resources

• Capable of effectively managing constraints

• Responsible for project team. Leads the team that is responsible for achieving the project objectives

• Responsible for ensuring standardization by following processes and holding accountability

• Responsible for timely and clear information processing and distribution

• Professional and courteous communicator: verbal and written

• Capable of prioritizing tasks and activities

• Makes decisions and executes tasks to maintain projects’ schedules and budgets

• Self-sufficient in daily operations that pertain to this position

• Responsible for technical and financial sides of the project

• Continuously maintains and helps grow strong relationships with our customers, vendors, and subcontractors

• Trains and guides other team members

Pre-Construction

• Participates and helps coordinate Preconstruction meetings with project team

• Responsible for detailed project review. See PM Manual/Job Review Process

• Executes and delegates tasks outlined in the Preconstruction schedule

• Works with Preconstruction team to identify possible risks and develop risk management plan through detailed job review process (contingency log)

• Develops or helps the team develop Procurement schedule. Tracks and monitors.

• Initiates, executes, and concludes buy-out process. See PM Manual/Buy-out Process

• Responsible for processing, reviewing, and monitoring submittals, RFI’s, COR’s, transmittals and all pertaining logs. Delegates execution of these processes to APM to maintain Preconstruction schedule

• Capable of and responsible for developing a detailed HVAC schedule in Microsoft Project

• Identifies and initiates early RFI’s

• Builds detailed project Schedule of Values. Responsible for obtaining GC’s approval of the SOV before it gets entered in Vista.

• Builds cashflow projections for the entire duration of the project

• Creates or delegates to APM to create marked-up drawings, redlining, overlay drawings in Bluebeam Revu

• Responsible for execution of electrical verification

• Delegates buy-out functions to APM if needed

• Responsible for establishing SOW/lead-release form in conjunction with procurement schedule

• Responsible for keeping job folders clean and organized

• Keeps record of all important communications in Pre-Con phase by logging information in Vista, project workbook, saving emails in the job folder, keeping meeting notes that pertain to APM’s duties and responsibilities

• Responsible for early release of time-sensitive long lead time equipment and materials

• Responsible for creating or reviewing purchase order drafts and task agreements created by APM and other team members

• Responsible for securing all pricing to avoid unnecessary and preventable price escalations

• Responsible for developing site specific safety plans

• Works with the Pre-construction team to transition the project from estimating to project management in the most effective way and to meet the deadlines

Execution 

• Initiates execution phase of the project by timely release and order of equipment, materials, and subcontractors

• Directs and manages all aspects of the project. Responsible for controlling contract scope of work

• Responsible for accurate data collection, processing, and representation: costs, billings, schedule, budget, billing projections, scope of work

• Responsible for electrical confirmation, steel, sleeve and block out coordination and roof type, slope, thickness

• Reviews in detail all shop drawings and submittals prior to release to avoid and mitigate installation risks

• Responsible for submittals process: collection, review, and distribution

• Responsible for timely and accurate job cost reporting

• Responsible for timely and accurate processing of invoices

• Responsible for maintaining and updating accurate project schedule

• Reviews BAS control documents to gain a full understanding of control scope and sequence of operations

• Coordinates project schedule with controls and startup to ensure all departments can perf