Administrative Services Coordinator, Faculty Programs - College of Law

The Administrative Services Coordinator, Faculty Programs provides coordination and administrative support to Law programs and adjunct faculty, and contributes to various academic support initiatives within the College of Law. Programs include but are not limited to Field Placement Programs and the Citizen Lawyer Program (35%), summer grants, and visiting scholars. This position is a member of an administrative support team utilizing a shared work model and is eligible for a hybrid work arrangement. This position helps organize and coordinate various programs, provides administrative support, and fosters a positive relationship with students, faculty, staff, and external partners. Responsibilities require the ability to plan, prioritize, and organize a varied workload; learn and use University and collegiate software, systems, and applications; exercise independent judgment, confidentiality, attention to detail, and accuracy; and demonstrate discretion and initiative to perform job duties both independently and as a team member

Job Duties and Tasks

• Provide dedicated support to director of the Field Placement Program in the coordination and administration of the field placement program. Duties include, but are not limited to, maintaining accurate program descriptions, posting positions, assisting with student and employer application processes, facilitating student practice certifications, communicating program procedures to students and employers, maintaining website content, and collecting and maintaining evaluations of the program. 
• Provide dedicated support to director of the Citizen Lawyer Program in the coordination and administration of Pro Bono Projects and service recognition programs.
• Support outreach relating to the Programs, including 1) seeking out new field placements with host organizations and potential pro bono project sponsor sites and 2) outreach to students seeking pro bono opportunities and field placements.
• Gather information and support UICA requests for information regarding summer grants.
• Liaise with Financial Aid to notify students of summer awards and associated requirements. 
• Monitor expenditures, accept payments, and reconcile accounts.
• Work with directors to identify areas for programmatic improvement and actively contribute to the development of initiatives enriching student experiences.
• Collaborate with HR in communicating policies effectively to adjuncts.
• Maintain contact with adjunct faculty and provide information as appropriate throughout their teaching appointment. 
• Maintain strong relationships with employers involved in Field Placement and Citizen Lawyer programs, ensuring robust partner engagement.
• Act as the primary point of contact for new adjuncts, providing consistent support and information. 
• Monitor program and shared email accounts, respond to requests, route tasks, and/or direct inquiries to appropriate staff or unit.

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location