AP Team Leader

OVERVIEW: The Accounts Payable Team Leader assists the AP Manager.  This includes, but is not limited to creating training materials, perform training of groups/individuals, cross training the team, ensuring statement reconciliations are performed in an ACT manner, documenting policies, answering questions, testing and documenting new software, month end reporting, reconciling floor plan weekly and monthly, and other duties as assigned.  Team Leader also performs AP Support role for assigned Region.  Team Leader also supervises the manufacturer’s statement processors.

KEY TASKS:

• Work with AP process owners to document process and create training material
• Maintain training process binder
• Assist team with questions such as but not limited to:  invoice coding, invoice disputes, vendor disputes, RBNI, Sublet, and unusual requests from the stores or other team members
• Train Accounts Payable  team on all processes and cross train team on each position
• Supervise and train Manufacturer’s statement processors
• Work with AP Manager to develop progressive testing for new hires
• Assist with review of Sublet and RBNI schedules
• Reconcile, research and create journal entries for: floor plan recs, floor plan interest, and prepaid BMT inventory deposits.
• Testing of new software and documentation of the testing. 
• Ensure adequate staffing for month end close, and PTO coverage.
• Assist AP Manager with month end variance reports, audit requests, P-card reports, and year end 1099 reporting.
• Work  with Manufacturer’s statement team to ensure statements are reconciled in an ACT manner, journal entries are created timely and correctly
• Work with Manufacturer’s statement team on navigation of websites, user names, passwords, account numbers, type or information available on each website.
• Work with AP Manager on researching and testing new processes, and software to make department more efficient and team’s job easier
• Continue to perform AP Support job description for assigned Region
• Provide support to AP team and other departments closely involved with the AP process.
• Other duties as assigned.

KEY RESULT AREAS:

• Train new and existing team members
• Create progressive testing for new team members
• Cross train team so each position has a backup
• Ensure training binder is accurate, complete and current
• Oversee manufacturer’s statement team training and reconciliations
• Assist AP team with invoice, vendor and store questions
• Supervise Manufacturer’s statement team to ensure statements are paid timely and accurately
• Ensure adequate staff coverage for month end and PTO
• Prepare month end reconciliations for floor plan, prepaid boat deposits, and interest expense.
• Assist AP Manager with month end reports, audit requests, P-card reporting, and year end 1099 reporting
• Document testing of new software, processes
• Perform all aspects of AP Support for assigned Region
• Assist with review of all Sublet, and RBNI schedules submitted by team
• Establish and maintain close relationship with Team, Parts Managers, Controller, Assistant Controller and DSS.
• Effective communication with other MarineMax departments.

 

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