Project Operations Coordinator

Overview

Are you a proactive and detail-oriented professional who thrives in a fast-paced, dynamic environment? We’re looking for a Project Operations Coordinator to play a key role in supporting the Commercial Practice Group Leader and Team. Working both independently and collaboratively on a variety of projects, the Project Operations Coordinator will be an integral part of supporting a dedicated and committed team of leaders. This position requires the ability to navigate a wide range of assignments with discretion and efficiency in a fast-paced, deadline-driven environment. The Coordinator will use complex decision-making skills to prioritize and execute tasks in an efficient and productive manner. Join us and be at the heart of a team that values efficiency, collaboration, and excellence!

You Will

Project and Initiative Management

• Provide project management and hands-on support primarily to the Commercial Practice Group Leader (PGL) and Principals.
• Assist in managing and driving business-critical initiatives and ensure consistency and collaboration within the organization.
• Track high-priority initiatives for the PGL, identifying obstacles, communicating progress, and coordinating with team members as necessary.
• Work closely with the Assurance, Tax, and Advisory Team Support Services (ATATSS) and Business Operations Team on cross-team projects.

Communication and Relationship Building

• Build and maintain relationships with key internal and external contacts including C-level individuals in a professional, prompt, and proactive manner.
• Serve as a liaison between the PGL, Principals, and staff regarding project updates, proposals, and other key areas requiring input.
• Manage communication flow for the PGL, including handling emails, tracking requests, and highlighting urgent matters.
• Edit, proofread, and format internal and external communications, ensuring professionalism and clarity.

Administrative Support

• Proactively manage calendars, resolve scheduling conflicts, and prioritize appointments to align with business priorities.
• Plan, organize, and execute travel itineraries and logistics for the PGL, ensuring alignment with corporate meetings and maximizing efficiency.
• Develop PowerPoint presentations and key messages for internal and external meetings, anticipating audience needs and incorporating key concepts.
• Support the preparation of speaking notes and key messages for presentations.
• Assist in the creation of reports, benchmarking, and other projects as designated by the PGL and Principals.
• Prepare meeting agendas, correspondence, and debriefs as needed.
• Support team meetings by taking notes, identifying action items, and ensuring follow-up and collaboration to complete deliverables.
• Maintain and organize files and records, ensuring accessibility and confidentiality.

Team Culture and Engagement

• Help foster a strong team culture by coordinating regular team gatherings and engagement activities.
• Serve as liaison between PGL, principals and staff regarding project updates, proposals, and other key areas requiring PGL input.
• Provide project support for key meetings, including planning, logistics, attendee coordination, and content creation.
• Assist in monitoring the Continuing Professional Education (CPE) plan for professional staff, including developing the annual staff training plan.
• Promote resource-sharing within the line of business and across all offices within the firm.

Additional Responsibilities

• Identify opportunities to enhance organizational effectiveness and provide proactive solutions to improve operations.
• Collaborate with other administrative and professional staff on projects as assigned.

You Have

 

• Bachelor's degree or equivalent experience preferred.
• Proven experience in project management, executive support, or a similar role.
• Strong organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) and Adobe Acrobat.
• Strong attention to detail and commitment to high-quality work.
• Demonstrated ability to take initiative and look for ways to improve processes.
• Ability to handle confidential information with discretion and professionalism.
• Excellent interpersonal skills and the ability to build relationships at all levels of the organization.

Compensation Details

The base salary range