Presidential Events Director

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100022 Office of the Secretary

Work Shift:

UR - Day (United States of America)

Range:

UR URG 114

Compensation Range:

$86,482.00 - $129,723.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL SUMMARY
Under general guidance and with significant latitude for independent judgment and initiative, manages engagement supporting the President, Chief of Staff, Provost, and Board of Trustees. Works closely with all staff in the Office of the President (OOTP), including the House Manager, President’s House, in a team-oriented, high-visibility environment. Model organizational values and standards. Due to the nature of the office, absolute confidentiality, professionalism, efficiency, and attention to detail are crucial.

ESSENTIAL FUNCTIONS

UNIVERSITY ENGAGEMENT STRATEGY AND COORDINATION

• Develops and maintains a comprehensive engagement logistics strategy, participating with senior leaders in planning, coordination, and problem resolution.
• Manages a comprehensive budget plan for university engagement and events. Tracks projected and actual expenditures. Gathers and analyzes budget data, in partnership with appropriate teams, and provides information to the Director to inform decision-making.
• Gathers data to make and inform engagement logistics and budget recommendations and continual improvement for OOTP and senior leadership.
• With minimal direction and considerable latitude for independent judgment, directs event planning operations to manage and improve processes and systems, including those related to workflow, computing, equipment, and resource management.
• Provides consultative support to departments and partners planning high-visibility events involving presidential participation.

EVENT PLANNING AND EXECUTION

• Has primary responsibility for planning and executing University events at the President’s Residence (Witmer House) in partnership and coordination with relevant departments and teams, including the House Manager, President’s House for day-of support and successful event execution, including set up and in-progress needs.
• Provides planning and execution support for university events hosted at the Provost’s Residence (Patrick Barry House), or other locations as determined appropriate, in partnership and coordination with the relevant departments and teams.
• Manages and maintains individual event operating budget documents for all events hosted by the Office of the President.
• Supports presidential preparedness for non-Witmer House University engagements, collaborating with event organizers, preparing brief materials, and ensuring remarks coordination.
• Serves on and supports University committees as assigned for events and event logistics.
• Assists Office of the President leadership in managing briefing materials for the President.
• Coordinates meeting logistics for multiple annual Board of Trustees meetings in partnership and coordination with the Office of the Secretary.
• Works directly with Trustees and Trustees assistants on Board meeting attendance and logistical matters.
   

RELATIONSHIP DEVELOPMENT AND MANAGEMENT

• Develops and maintains relationships and engages as appropriate and needed with departments throughout the University to provide pertinent information, build consensus, and reach decisions (or communicate them) to ensure successful University engagement.
• Acts in an active, proactive, and visibly accountable role to build and strengthen relationships with external and internal stakeholders, including Trustees, faculty, staff, students, alumni, and other campus units in support of Presidential and Board of Trustee events.
• In partnership with senior leaders, helps identify and secure senior leader and