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About the role
Administrative Coordinator
LeoStella is a state-of-the-art small satellite design and manufacturing company based in the Seattle area. At LeoStella, we are redefining how high-quality satellite constellations are built at scale. Our focus is on developing and using intelligent and agile engineering and manufacturing processes to accelerate the development and production of small-sat constellations, all while lowering costs and increasing on-orbit capabilities.
The work we do at LeoStella is helping organizations and markets change the world by removing the barriers to building satellite constellations. This is an opportunity to join a collaborative, high performing team focused on changing the paradigm in satellite development and production!
Position Description:
LeoStella is seeking a dedicated and highly detail-oriented Administrative Coordinator to manage daily administrative functions and ensure the smooth operation of our office. The Administrative Coordinator will provide exceptional internal and external client services support various office needs and work closely with different departments to maintain efficient office operations.
Primary Responsibilities:
- Run daily office operations for our office in Tukwila
- Ensure the office workspace and common areas are clean, safe, and organized
- Greet visitors, candidates, and guests of the organization with warm hospitality and assist in completing guest registration process
- Partners with department leaders to support new hire orientation, including coordinating workspace, building access, and conducting facility tours
- Maintain NDA’s for visitors, vendors, and applicants
- Support executives through tasks as needed
- Oversee confidential materials, meetings, and schedules
- Collaborate with building management on facility related needs, including fire drills, repairs, and maintenance
- Facilitate the upkeep of office equipment, ensuring timely cleaning, maintenance, and repairs
- Provide clerical support when needed, including checking voicemails, sorting and distributing mail, and preparing documents
- Maintain office supply inventory and order new supplies as required to ensure smooth operations
- Coordinate catering services for office meetings, client visits, and company events, ensuring food preferences, dietary restrictions, and budgetary constraints are met
- Order and coordinate delivery of snacks, beverages, and kitchen supplies
- Assist in planning company local events, as needed
- Performs other related duties as assigned
Schedule:
This position is non-exempt hourly that follows a rotating schedule (9/80); however, this position may require work on the non-working Fridays and hours may be flexed.
- Week 1: 5 days per week, 8 hours per day (Monday to Friday, 8:00am-4:30pm)
- Week 2: 4 days per week, 10 hours per day (Monday to Thursday, 7:00am-5:30pm)<
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