Administrative Assistant - 12 months contract

Overview

As an Administrative Asisstant you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

Responsibilities

• Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.• Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.• Coordinate business travel for department head(s) and staff as required, securing appropriate approval.  Submit travel expense reports and other departmental expenses.• Compile information from various sources for use in generating reports and presentations.  Run and sort reports as requested.• Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.• Draft correspondence, emails and/or presentations to be sent to internal and external contacts.• Maintain/update organization charts and distribution lists for department.• Interact frequently with inter-departmental associates for the purpose of resolving workload issues.• Maintain and promote positive and professional working relationships with associates and management.• Comply with all appropriate policies, procedures, safety rules and regulations.   Take required training.• Provide backup to other Senior Administrative Assistants as directed by department head.

Qualifications

 • Previous experience in administrative positions

 • Fluency in English and German language

 • Good Microsoft Office knowledge 

 

Kindly note this role is offered with a 12 Months limited contract.