Administrative Assistant (Contract)

COMPANY OVERVIEW

Global Atlantic Financial Group is a leader in the U.S. life insurance and annuity industry, serving the needs of individuals and institutions. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm that offers alternative asset management across multiple strategies and capital markets solutions. 

We are looking for a diverse team of talented individuals who reinforce our culture of collaboration and innovation. We are dedicated to the career development of our people because we know they are critical to our long-term success. Join our team and come grow with us. 

The KKR-Global Atlantic partnership - The Global Atlantic Story 

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POSITION OVERVIEW  

Global Atlantic is seeking an Administrative Assistant to work as a Contractor to provide support to a small group of senior leaders in our 30 Hudson Yards office. Please note that this role will initially be structured as a 6 month contract opportunity with the possibility for extension depending on business needs.

The Administrative Assistant Contractor will directly support 2-3 senior Managing Directors with regular connectivity to our C-Suite and parent company KKR and assist in managing complex schedules, scheduling domestic and international travel, submitting expense reports, etc. Demonstrating strong communication and organizational skills, the successful Administrative Assistant Contractor must be able to manage multiple responsibilities in a fast-paced and demanding environment and competently take on diverse responsibilities across all activities performed within the company. Teamwork, multi-tasking, professionalism and flexibility are all very important. Experience supporting senior leadership (MD / partner level) at a large investment bank, asset management firm or within the financial services industry is highly preferred. Role will require presence in the office 4-5 days a week with expectations of being on the desk from approx. 8:30am-5:30pm. The essential duties and responsibilities include: 

• Provide white glove, executive level administrative support to 2-3 senior GA leaders including scheduling meetings, coordinating calendars, handling complex & ad hoc requests and arranging travel
• Coordinate efficiently across the organization and with fellow EAs to support managing directors’ needs
• Provide professional and timely support and assistance in the preparation of general correspondence, presentations, and reports
• Perform general office management duties and work closely with the Workplace Experience team, such as ordering supplies and keeping shared spaces in good working order (conference rooms, pantries, reception).
• Coordinate visitors to office (including other GA staff, consultants, auditors and regulators.)
• Arrange catering, AV requirements, and other in person & Zoom set-up for major meetings (may include external or internal parties)
• Process invoices for payment; research and resolve issues/problems with payments.
• Manage technology set-up, onboarding, and integration of new hires.
• Assist with onboarding and integrating vendors
• Maintain relationships with building management, technology support team, and other external support organizations / vendors.
• Answering multi-line phone and ensuring messages are delivered for teams supported
• Manage office facilities to include moves and changes.
• Assisting with special projects and performing other duties and functions as requested. 

QUALIFICATIONS 

• Demonstrated proficiency with Microsoft Office Suite (Word, Excel); strong Microsoft Outlook and Power Point skills
• Excellent communication and interpersonal skills
• Ability to multi-task and handle multiple responsibilities
• Motivation to work in a team oriented and fast-paced environment
• Ability to work well with a group of other admins, including the ability to develop new processes and approaches as needed to support the office
• Eagerness to learn and solid work ethic
• Ability to remain calm under stress
• This position is not eligible for visa sponsorship now or in the future

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