Corporate SHEP Project Administrator I/II - Internal Shareholder Only - AI

Summary

 This position collaborates directly with the Corporate Safety, Health, and Environmental Program (SHEP) Director to support the development, implementation, communication, and ongoing management of the Corporate SHEP framework. The Project Administrator is responsible for a variety of administrative support tasks assigned by the Corporate SHEP Director, ensuring all purchases and expense reports are properly approved and documented in line with company policies. In this position, the Project Administrator works closely with a wide range of stakeholders, including AI, AN, and subsidiary company staff, as well as external consultants, vendors, and service providers.

The pay range for this position is $29.91-$42.22/hour, please note this is a tiered position.

Please note this position is open to Internal Shareholders only.

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), company-paid holidays, and an annual performance bonus.

This position will be posted for 5 days.

 

Essential Duties and Responsibilities

• Support external and internal vendor accounts (e.g., Origami, Gadzoom, Form.com, ISNetworld, ClickSafety, Open Sesame, Ahtna LMS).
• Manage expense reports for Corporate SHEP department personnel.
• Organize, scan, and file invoices and receipts systematically, when necessary.
• Maintain SHEP records as directed by the Corporate SHEP Director.
• Assist in the development, administration, and management of SHEP program documents and presentations (e.g., safety programs, procedures, manuals, forms, postings, flyers, training materials, handouts, etc.).
• Coordinate with vendors and service providers to meet expected delivery/completion requirements and timelines.
• Assist with Corporate SHEP-related research, development, and data analysis.
• Update, store, retrieve, and archive Corporate SHEP records.
• Support incident management, including assisting with reporting and investigations.
• Guide subsidiary programs to ensure occupational safety, health, and environmental compliance.
• Develop materials for Corporate SHEP meetings and training.
• Conduct workplace inspections and prepare summary reports assigned.
• Train and assist subsidiary SHEP representatives and supervisors.
• Manage Corporate SHEP program files, records, and inventory, reorder materials, renew professional memberships, as necessary.
• Assist in developing and implementing injury and illness prevention and other SHEP programs.
• Promote compliance with state, federal, client, and corporate SHEP regulations.
• Participate in Corporate SHEP committees, meetings, and trainings, and lead as assigned.
• Assist Corporate SHEP department personnel with travel arrangement, as assigned.

 

Minimum Qualifications

 

Administrator Level I:

• High school graduate or general education degree (GED)
• One (1) or more years of electronic file-keeping experience
• One (1) or more years of experience and proven proficiency with MS Office including Word, Excel, Outlook, PowerPoint, Teams, the Adobe suite, and SharePoint.
• Ability to analyze information, formulate decisions/recommendations and bring closure to issues.
• Strong attention to detail and the ability to multi-task in a dynamic, fast-paced high-volume environment.
• Solid knowledge of general office equipment.

 

Administrator Level II:

• Associate’s degree or completion of 2 (two) years of requisite core college coursework on the path to completion of a bachelor’s degree in business administration, occupational safety and health, engineering, or other related fields (as reviewed/accepted by the Corporate SHEP Director).
• Two (2) or more years of electronic file-keeping experience.
• Two (2) or more years of experience and proven proficiency with MS Office including Word, Excel, Outlook, PowerPoint, Teams, the Adobe suite, and SharePoint.
• Ability to analyze information, formulate decisions/recommendations and bring closure to issues.
• Strong attention to detail and the ability to multi-task.
• Solid knowledge of general office equipment.

 

Preferred Qualifications 

• Experience with computerized timekeeping and expense reporting software (e.g., Deltek)
• Some college-level Microsoft and Adobe suite coursework or proven proficiency
• Experience and knowledge of Alaska