Accounting Clerk

Imagine being part of one of the most respected human services organizations in the world—a place where your work positively influences the lives of others, a place where you thrive in a values-based environment, a place where you are building a better future for yourself and your community.


General Function:
Under the supervision of the Senior Accounting Specialist and in harmony with the mission and purpose of the established policies and goals of the YMCA of the Virginia Peninsulas, the Accounting Clerk is a member of a team responsible for supporting business and administrative transactions for Association Centers, supporting accounts receivable, and collections.

Qualifications:
1. Minimum 21 years of age.
2. A High School Diploma is required. An Associate’s degree in a related field is preferred; a Minimum of two (2) years of administrative experience and working in an office environment is preferred.
3. Must be detail-oriented, able to juggle multiple tasks, prioritize efficiently, reliable, and provide quick and accurate data entry.
4. Must be able to master proprietary software and have experience with various software applications with computer proficiency in Microsoft Office/Excel.
5. Must demonstrate leadership and the ability to work well with others.
6. Certification in CPR/First Aid/AED/O2 required within 60 days of hire.
7. Complete and maintain required training, including New Employee Orientation (NEO), bloodborne pathogens, Child Abuse Prevention (CAP), and sexual harassment.
8. Satisfactory completion of a criminal background check and Child Protective Services check.
9. Contingent upon acceptable credit report results.

Essential Functions:
1. Supports the mission, vision, and goals of the YMCA.
2. Promotes a professional values-based culture by leading with the values of caring, honesty, respect, and responsibility.
3. Leads in a manner that advances our cause to strengthen the foundations of the community through programs that focus on youth development, healthy living, and social responsibility.
4. Wear staff uniform, name tag, or professional attire when appropriate.

Accounts Payable
5. Records Accounts Payable activity in reconciliation software along with monthly journal entries.
6. Supports the Association audit needs to include, but not be limited to, research, copying, journal entry preparation, and generating reports.
7. Supports the Association’s Purchasing Card System and needs to include, but not be limited to, training, auditing cardholder statements, maintaining files, and generating monthly reports and statements.
8. Maintains vendor contracts for annual Independent Contractor audits.
9. Trains administrative positions and new hires on financial responsibilities, close-outs and bank deposits, Accounts Payable processes, to include SOP’s, Vendor Types, and payment
10. Assists in preparation for Association Annual 1099 Filing.
11. Provides documentation related to Reserve Purchases, Capital Campaign Expenses, and Assets to be capitalized.
12. Supports special projects and other related duties as assigned.
13. Supports Internal Controls, safe and cash handling audit

Accounts Receivable:
14. Provide oversight of accounts receivable balances, collections, and the maintenance of balances.
15. Implement new reporting standards and requirements.
16. Report out balances and trends to responsible parties.
17. Develop and implement superior record-keeping standards of practice.
18. Audit accounts receivable balances and adjust balances when required.
19. Keep up to date with changes to programs and billings as they impact receivables.

Risk Management
20. Acts as a leader in emergency situations. Report any accidents or incidents in a timely manner according to the Emergency Communication Action Plan.
21. Ensures all members, guests, and program participants are in a safe environment and actively follow the center's Emergency Operations Plan (EOP).

YMCA Competencies (Leader):
Engaging Community, Communication & Influence, Inclusion, Collaboration, Emotional Maturity,
Functional Expertise.

Skills and Ability Requirements:
1. Ability to read, analyze, and interpret documents.
2. Ability to apply mathematical concepts to practical situations.
3. Ability to master proprietary software
4. Ability to develop, manage, and maintain Accounts Payable and Purchasing Card records.
5. Ability to complete reconciliation of balance sheet accounts.
6. Ability to meet deadlines.
7. Ability to manage numerous projects.
8. Abi