Senior Coordinator, Marketing Events

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

Norton Rose Fulbright is seeking a Senior Coordinator, Marketing Events to join our Marketing and Business Development department. This highly motivated, detail-orientated individual will work closely with our business development team, lawyers and office contacts to implement initiatives focused on promoting the firm and will develop and administer best practices for adoption throughout the department. This role is responsible for the negotiation, planning and execution of business development programs and events and requires work hours in excess of the standard work day and work week, especially during peak events seasons.

This position is based in Houston, Texas. We offer a hybrid working policy which requires being in the office on an as needed basis. It is expected that this position may work remotely unless their tasks dictate, or they are requested by their supervisor to come into the office or be onsite at an event.

Responsibilities include but are not limited to:

• Plan, organize and execute firm events, meetings, webinars, conferences and related activities of all types, virtual and in-person, while working closely with firm lawyers and business development counterparts on these efforts
• Participate in venue and vendor research, contract negotiation, budgeting, food and beverage management, audio-visual, production design, program materials, registration and attendance collation, feedback and post-event analysis for all assigned events
• Serve as editor for event communications including tracking of all event requests, approvals, plans and summaries; manage distribution of invitations, reminders and follow-up emails
• Develop relationships with key industry venues and vendors
• Research and profile major industry/practice event and sponsorship opportunities that align with business development objectives for potential participation
• Report on pre- and post-event metrics such as RSVPs, attendance lists, surveys, etc.
• Research and source promotional items, as needed
• Update and maintain the marketing events calendar
• Liaise and collaborate with marketing teams and other departments on other projects, as assigned
• Travel to assigned events

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications and job-related skills

• Bachelor’s Degree required, preferably in marketing, hospitality or communications
• Three to five years of dedicated corporate event planning and execution experience, preferably in a professional services, corporate or law firm environment
• CMP certification is a plus, but not required
• Strong knowledge of events strategy and vendor negotiation in F&B, production design, partnering with hotels, venues and vendors (technology, AV, apps, webinars, etc.)
• Strong budget management and accurate reconciliation skills
• Professionalism, personal integrity and high degree of confidentiality and discretion
• Attention to detail, accuracy, responsiveness and excellent organizational skills required
• High level of proficiency with Microsoft Office Suite products
• Good judgment and accountability for delivering excellent work products
• Excellent interpersonal and communication skills; both written and oral
• Strong critical thinking and analytical skills
• Ability to adapt in an ever-changing environment, including the ability to prioritize
• Reliable, flexible and a can-do attitude is essential
• Proficiency in document management systems and CRM databases, ideally in iManage Work, InterAction and Vuture is a plus
• Understanding of Zoom, MS Teams and ON24 webinar platform is a plus, but not required
• Strong image and presence that engenders confidence to firm management, lawyers and administration and maintains composure under event pressure
• Strong ability and willingness to learn new systems, as required
• Ability to work effectively with a diverse group of highly educated individuals with strong opinions and varying professional development prio