Administrative Associate, Department of Civil, Architectural and Environmental Engineering, Cockrell School of Engineering

Job Posting Title:

Administrative Associate, Department of Civil, Architectural and Environmental Engineering, Cockrell School of Engineering

----

Hiring Department:

Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Non-Exempt

----

Earliest Start Date:

Feb 23, 2024

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes 

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs. 

 
UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include: 

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) 

• Voluntary Vision, Dental, Life, and Disability insurance options 

• Generous paid vacation, sick time, and holidays 

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds 

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Robust free training access through LinkedIn Learning plus professional conference opportunities 

• Tuition assistance 

• Expansive employee discount program including athletic tickets 

• Free access to UT Austin's libraries and museums with staff ID card 

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card 

Purpose

The administrative associate for the Department of Civil, Architectural and Environmental Engineering will provide direct support to the department with an emphasis on event logistics and administrative support.

Responsibilities 

• Schedule, plan and execute departmental events like faculty workshops, fall and spring gatherings, retirement parties, holiday parties, faculty/staff retreats, and all other relevant events.

• Oversee all event logistics, including venue selection, budget forecasting and assisting with event-related contracts in accordance with University and Cockrell School policy. Act as a liaison between venue/facility staff and all vendors. Supervise student workers and on-site staff in event execution, ensuring University and department policies are followed and event-related issues are addressed professionally and efficiently. Coordinate post-event reporting, including developing metrics to measure event success and provide recommendations for improving future events.

• Process all event vendor contracts through the UT Business Contract Office. Coordinate event invoice payments with appropriate accounts/payable st