Accounts Payable Specialist

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Accounts Payable Specialist – Boca Raton, FL.

Serves as an Accounts Payable Specialist within the Procurement-Payables area of Financial Affairs, reporting to the Assistant Director of Procurement-Payables.

Summary of Responsibilities include:

• Ensures timely payment of supplier invoices, and employee expenses, while maintaining accurate records and controls.
• Verifies all data on supplier invoices.
• Share responsibility with fellow team members to ensure large volume production of work is processes in a timely fashion.
• Research Workday for appropriate information, including but not limited to, duplicate invoices, correct matching of purchase order to invoice, appropriate processing date by fiscal year, verifies correct Supplier remit and funds availability.
• Acts as the first-line communicator via phone and e-mail with suppliers and departments regarding problems, payments and invoices.
• Interacts with the University internal/external customers courteously.
• Resolves conflicts and concerns with tact and diplomacy. Escalates issues to higher level when needed.
• Follows up continuously with stakeholders until invoices are paid or otherwise resolved.
• Provides input to management regarding streamlining work processes, reports, and business process improvement.
• Reviews Supplier files on a regular basis.
• Obtains necessary approvals and/or documentation.
• Assist with training of new staff in Workday and regarding policy and procedures.
• Assists with other ad hoc projects and duties as assigned by leadership.
• Suggests business process improvements and effective communication strategies.

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FAU Benefits and Perks 

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 
• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 
• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service 
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php 
• Sick Leave Pool Program 
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf  

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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