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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Pennsylvania State University's Department of Biochemistry & Molecular Biology (BMB) in the Eberly College of Science is seeking an energetic, motivated, and experienced Administrative Assistant to join our highly productive team. This position is responsible for providing administrative support to the chair of the Seminar and Distinguished Lectures Committee and the chair(s) of the Faculty Search Committee(s). The role requires an extremely organized individual who displays a high level of professionalism and the ability to perform a wide variety of complex administrative functions both independently and in a busy team-oriented office environment. Excellent written and verbal communication skills are also required. 

Duties include but are not limited to: 

Department seminars and distinguished lectures:  Work closely with the chair and faculty host to coordinate visits for guest speakers. Compose letters, prepare informational packets, communicate with guests. Advise faculty hosts and guests on department seminar procedures. Arrange travel and flights, schedule shuttle service/taxi, secure hotel accommodations, make dinner reservations. Arrange catering and special events. Submit honorarium requests. Monitor budget and expenditures. Ensure financial forms are submitted in a timely manner. Reconcile SAP Concur transactions related to guest speakers. Prepare and distribute itineraries and seminar notices. Maintain electronic mailing list. Submit web content to department webmaster. Reserve classrooms and equipment. Prepare press releases for submission to the Eberly College of Science Office of Communications. Arrange videotaping and videoconferencing as needed. 

• Faculty Search: Work closely with the chair(s) of the search committee(s). Receive candidate application materials, create files, maintain confidential information. Arrange meetings and special events. Monitor online surveys and organize feedback. Gather data and generate reports. Communicate with candidates. Arrange travel and flights, sc