Administrative Manager of PLM Cores (Department of Pathology and Laboratory Medicine)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Manager of PLM Cores (Department of Pathology and Laboratory Medicine)

Job Profile Title

Business Manager C

Job Description Summary

This position directs all operations and financial planning for the Path BioResource: an online data management system for Shared Research Resources of P&LM and its partner departments, and a strategic planning hub for these resources. Path BioResource facilitates invoicing, usage tracking, reporting, and cost analysis for fee setting, guaranteeing audit and compliance for the following centers: Penn Cytomics, the Human Immunology Core, the Tumor Tissue and BioSpecimen Bank, Pathology Centralized Resources, Pathology Clinical Services Center (including Test Development, Apheresis and Clinical Services), and Radiology SRRs: including SA1F, CAMRIS and PET. These SRRs together invoice $1 million per month in thousands of transactions. Patl1 BioResource strategic planning tools derive from a cost analysis query built into Business Objects, augmented by ongoing assessment with Core directors and department leadership. This position also mentors and supervises six staff working within Path BioResource: a financial analyst who performs PO manager functions, travel and expense management, and quarterly AR reconciliation while assisting with budgeting and reporting; three department center staff who provide services and operational support for basic research PIs in SCL and JMB space; and two IT professionals who maintain the software platform for billing, reporting, and audit, and further develop workflow tools to enhance financial management. This position is responsible for PBR budgeting, forecasting, and strategic planning.

Job Description

This position directs all operations and financial planning for the Path BioResource: an online data management system for Shared Research Resources of P&LM and its partner departments, and a strategic planning hub for these resources. Path BioResource facilitates invoicing, usage tracki