OFFICE SPECIALIST-State Accounting Systems Administration

Job Requisition ID: 53114
Closing Date: 05/06/2026
​Agency: Illinois Office of Comptroller
Class Title: OFFICE SPECIALIST - 83907 
Salary: $57,451.39 - $89,383.01/year Anticipated salary - $57,451.39
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: IFT/Teamsters

 

***A RESUME IS REQUIRED FOR THIS JOB POSTING***

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois. 

 

The Illinois Office of Comptroller is seeking applicants for the position of Office Specialist - State Accounting Systems Administration.

 

The Comptroller is the chief fiscal control officer for Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all. 

Major Function

Under general supervision, the incumbent performs complex, specialized paraprofessional office support or technical functions requiring substantial responsibility, technical knowledge and understanding of the State Accounting program and/or its applications. The Office Specialist completes assignments requiring a high degree of decision making and independent judgment utilizing a specialized body of knowledge in State Accounting Systems Admininstration, support ticket management and the Direct Warehouse Access Users Database.

Job Responsibilities

Documentation:

• Maintains the SAMS (Statewide Accounting Management System) Manual
  • Coordinates (2) two or more annual updates of the manual including detailed grammar review.
  • Maintains an up-to-date SAMS Manual coordinator list
  • Distributes manuals upon completion
  • Maintains the the archives and stock of manuals
• Assists in proofreading and sending e-newsletters, online help files or job aids, training documents, procedures, and other departmental files or documents

Ticketing:

• Reviews, audits, and maintains files and support tickets for the State Ac