Associate, Office and Administrative Support

Company Description

Level All is a fast-growing media and technology company. Our mission is to build products and content that improves the outcomes of high school and college students in the United States. We are deeply passionate about our mission and working diligently to tackle some big and previously unsolved problems in Education. We embrace inclusivity and are building a diverse team with people from a wide variety of cultural and life experiences.

Job Description

As the Associate, Office and Administrative Support, you will play a critical role in the smooth running of Level All’s NYC headquarters. 

** This is a full-time, temporary role with the possibility to convert to full-time employment. This role requires a fully onsite schedule, 5 days a week in our HQ in Midtown Manhattan.**

• Serve as point person for all day-to-day internal office operations. Organize office layout, receive and distribute deliveries, maintain and troubleshoot equipment in partnership with IT. Register and receive all guests. Order supplies and replenish stock. Maintain excellent office condition and arrange necessary repairs. Liaise with vendors and building management, including cleaning, delivery & security services. 

• Manage complex and dynamic calendars, coordinate schedules, book executive travel, plan and set up internal and external meetings and company events, and order catering (as needed).

• Manage, plan, and execute Level All events, including conferences and trade shows. Travel to and provide onsite support at events (as needed). Source appropriate venues and vendors while also meeting budget, size, and location/date requirements. Oversee all event-related logistics including: event material production, technology integration, material and equipment shipment to/from event, and overall hospitality. Communicate plan, project status, and updates to stakeholders in a timely manner.

• Provide administrative support including responding to inquiries, drafting correspondence, conducting thorough research, and creating presentations.

• Other projects and tasks as assigned.

Qualifications

• 2-3 years experience as an Administrative Assistant, Office Administrator, Meeting and Event Planner, Project Manager or in a similar role within a busy office environment.

• Proficiency in Google Suite, Excel and PowerPoint. 

• Strong event planning skills and experience. 

• Proven experience in managing multiple calendars and complex and last minute travel arrangements.

• Ability to multi-task and comfortable wearing many hats.

• Highly organized, diligent, detail oriented, results driven, and a problem solver.

• Ability to work collaboratively across teams, as well as independently. 

• Possess initiative and ability to exercise judgment in complex and ambiguous situations.

Additional Information

• Level All does not provide work authorization and/or visa sponsorship.

• Compensation range: $60,000 - $70,000 / year. This represents the expected compensation range for this job requisition. Ultimately, we will consider various job-related factors in determining the offer.

Level All is an Equal Opportunity Employer.