Coordinator of University Events

High Point University is currently seeking a full-time, exempt Coordinator of University Events. The Coordinator of University Events independently plans, executes, and manages the High Point University Cultural Enrichment Program, creates Student engagement experiences, manages Student employment and Internships for the department, responsible for University Events budget and invoicing, and some aspects of other events as assigned by the Vice President and Assistant Vice President for University Events. This position assists the Assistant Vice President for University Events in planning and implementing major University events.

Qualifications:

Education:

• Bachelor’s degree required

Experience and Training:

A minimum of two years of related experience, an equivalent combination of education and experience, or five years of work experience in a directly related capacity.

Knowledge, Skills, Ability:

• Knowledge of the event planning process and available resources
• Understanding University policies and procedures
• Ability to organize workflow and coordinate activities
• Unmatched attention to detail and organizational skills
• Self-motivated, proactive and committed to continuous improvement
• Ability to prioritize projects and perform under demanding situations
• Strong problem-solving skills, leadership, and decision-making skills
• Must have strong negotiation, budget and fiscal management skills
• Effective written and oral communication skills; strong interpersonal skills
• Ability to supervise
• Proficiency in Word, Excel, PowerPoint/Illustrator and the Internet
• General A/V knowledge
• Ability to perform moderate physical work
• Ability to work late night and weekend hours as required

Essential Functions:

• Oversees planning, marketing, and event execution for the High Point University Cultural Enrichment Program, including but not limited to concerts, guest speakers, theatre events, and choral events.
• Coordinates travel and accommodation logistics for speakers and visiting guests related to University Events.
• Recruit, train and manage Student employees for the department.
• Administration responsibilities including but not limited to invoicing, billing, maintaining budgets, ordering supplies and executing vendor contracts.
• Assists with planning and implementing major University events such as Commencement, opening Convocation, Family weekends, dinners, donor lunches, cultural events, special events for the office of the President, groundbreakings, dedications, board of trustee meetings, etc.
• Works closely with staff of the Office of Communication, President’s Office, Institutional Advancement, Admissions and other appropriate offices to plan, coordinate and implement such events
• Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc.)
• Maintains positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and managers
• Maintains a professional image by following dress code
• Other duties as assigned