Administrative Assistant

Department:

09120 AMG Westhaven - General Administration

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday - Friday: 8am - 4:30pm

Pay Range

$23.65 - $35.50

Major Responsibilities:

• Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
• Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquires related to operational and substantive matters. Solves problems and prioritizes accordingly by interpreting department policies and procedures.
• Performs a variety of routine and moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft or under verbal instruction. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data.
• Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.
• Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records.
• Opens, reads, and prioritizes mail, and department documents handling some requests independently.
• Performs necessary research and basic analysis of materials to support administrative needs.
• Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 2 years of experience in providing administrative support.

Knowledge, Skills & Abilities Required:

• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to effectively manage time and priorities.
• Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
• Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals.
• Computer Skills: Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
• Demonstrated ability to create and compile documents, reports, graphs/charts, and presentations.
• Ability to manage data systematically.
• Demonstrates organizational ability, and attention to detail and accuracy.

Physical Requirements and Working Conditions:

• Must operate all equipment necessary to perform the duties of the job.
• Must be able to sit, stand, and walk for prolonged periods of time in order to complete required word processing, filing, photocopying, distribution of materials and other related functions. Exposed to a normal office environment.
• Must be able to continuously use a keyboard.
• Occasionally lifts items weighing up to 20 lbs.
• Must have functional speech, vision, and hearing.
• Must be able to concentrate on minute detail with frequent interruptions.
• Must be capable of typing, writing, and data entry for prolonged periods of time.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, visio