Executive Assistant to the CEO & COO

Company Description

Established in 1964, we're not your run-of-the-mill accounting firm. We're a spirited, tightly-knit community that believes in rewriting the narrative of what a CPA firm can be. Our journey has been defined by unwavering dedication, both to our clients' success and the growth of our team members.

Experience the Kaizen Difference: At Kaizen, we're more than a ledger and a calculator – we're a catalyst for continuous improvement, collaboration, and celebration. We're not just coworkers; we're a family that thrives on your achievements. Your accomplishments here aren't just acknowledged; they're celebrated with genuine excitement. Our team is your foundation, supporting your personal and professional growth.

Unleash Your Potential: Imagine an environment where innovation harmonizes with tradition, and growth intertwines with stability. Here, your ideas aren't just welcomed; they're valued. Your talents aren't just recognized; they're nurtured. Join us in redefining success, where pushing boundaries is as thrilling as maintaining steadfast excellence.

Embrace Your Journey: Your adventure starts here, where innovation meets community and potential knows no bounds. Join Kaizen CPAs + Advisors to be part of a dynamic family that's rewriting the script on success – and we're just getting started. 🚀🎊

Job Description

Are you a proactive and detail-oriented individual with a passion for organization and helping others succeed? If you thrive on task-oriented projects and excel in maintaining accuracy, we have the perfect opportunity for you!

In this crucial role, you'll be at the heart of our operations, spearheading diverse and intricate administrative responsibilities while maintaining strict confidentiality. You'll need to possess a comprehensive grasp of our company's systems, policies, and practices. If you thrive in a problem-solving environment and possess impeccable communication skills, we want to hear from you.

Key Responsibilities:

• Administrative Support: Provide multifaceted administrative assistance to our CEO and COO, managing their schedules, travel arrangements, and correspondence.
• Organization Guru: Harness your meticulous organizational skills to ensure accuracy, streamline processes, and enhance overall efficiency.
• Confidentiality Champion: Handle sensitive information with the utmost discretion and professionalism.
• Proactive Approach: Anticipate challenges and address them head-on, demonstrating your initiative and resourcefulness.
• Project Ownership: Independently drive projects from inception to completion, exhibiting autonomy and dedication.
• Pressure Performer: Thrive under pressure, managing a diverse array of tasks and confidential matters with unwavering composure.

Position Hours:  Monday – Friday, 8:00 am – 4:30 pm, occasional overtime required

Office Location:  Antioch, Illinois, occasional travel to other offices as needed (Kenosha, Arlington Heights, Lake Zurich, South Barrington)

Qualifications

• Experience: Previous experience in an executive support role is preferred, showcasing your ability to manage intricate tasks and foster productive relationships.
• Communication: Exceptional written and verbal communication skills are non-negotiable, as you will interact with high-level executives and internal teams.
• Detail-Oriented: Your unyielding attention to detail ensures that nothing falls through the cracks.
• Proactive Mindset: A problem-solving attitude, always looking for opportunities to improve processes and exceed expectations.
• Tech-Savviness: Proficiency in various software tools and platforms will aid in your organizational efforts. Previous experience with Mircrosoft Office Suite; in particular, Excel, Word, and PowerPoint.
• Adaptability: Our fast-paced environment demands flexibility and adaptability in the face of evolving priorities.
• Confidentiality: Adeptness in handling confidential information with the highest level of discretion is imperative.Independence: The ability to work autonomously on projects while also thriving in a collaborative team environment.
• Time Management: The capability to manage multiple tasks, prioritize effectively, and deliver results within deadlines.

Why Kaizen CPAs + Advisors:

• Join a passionate team committed to growth and excellence.
• Contribute to an environment that values innovation and fresh perspectives.
• Play a crucial role in supporting top-tier