Office Assistant

<p>We are seeking a proactive and highly organized Office Assistant to join our team and support the Spanish entity of HITEC. This role involves a mix of administrative, secretarial, and facilitating responsibilities, making it ideal for someone who thrives in a dynamic environment and enjoys being the backbone of office operations. This is a part time position for about 25 hours a week. </p><p> </p><p><strong>Main activities</strong></p><ul> <li> <strong>Administrative Support</strong>: Provide general administrative assistance, including handling phone calls in a professional manner, welcoming visitors, and managing incoming and outgoing post.</li> <li> <strong>Financial Support</strong>: Assist the Financial Accountant (based in the Netherlands) and our external administrative consultant in Spain with invoice and document management.</li> <li> <strong>Office Facilitation</strong>:</li> <ul> <li>Book travel arrangements, maintain office supply stocks, and manage orders for office supplies and furniture.</li> <li>Support field service colleagues with necessary site access documentation.</li> <li>Coordinate required training for field service engineers and manage safety audit preparations.</li> </ul> <li> <strong>Facility Management</strong>: Ensure that the company’s premises are well-maintained, orderly, and presentable.</li> </ul><ul> <li><strong>Communication: </strong></li> <ul><li>Provide proactive support to management and team members, identifying opportunities for process improvements.</li></ul> </ul><p>Maintain clear communication with colleagues </p><p><strong>Requirements</strong></p><ul> <li> <strong>Education</strong>: Qualification in administrative and secretarial work, preferably at a vocational secondary education level.</li> <li> <strong>Experience</strong>: 3-5 years of relevant experience in a similar administrative or office support role.</li> <li> <strong>Languages</strong>: Fluent in both written and spoken English and Spanish.</li> <li> <strong>Technical Skills</strong>: Proficient with MS Office applications and standard secretarial tools.</li> <li>You are highly organized, detail oriented, and able to work indedependently.</li> <li>You are pro-active, so you take initiative and enjoy finding ways to improve the daily operation.</li> <li>You are a strong communicator and a team player.</li> </ul>