Aviation Grants Administrator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The City of Philadelphia – Department of Aviation offers an engaging and vibrant work environment. The Department, operating as a fully self-sustaining city enterprise fund, manages Philadelphia International Airport (PHL) and Philadelphia Northeast Airport (PNE). As one of the nation’s busiest airports, PHL is the main airport for the 7th largest U.S. metropolitan area. Currently, the Department is undergoing significant expansion of its airfield and passenger facilities as part of its Master Plan. For more information about the Department of Aviation and the airport, please visit www.phl.org.

Our Mission: Proudly connecting Philadelphia with the world.

Our Vision: World-class global gateway of choice.

Our Values:   

• People First - Our employees, stakeholders and passengers.
• Respect - To ourselves, our customers and our environment.
• Integrity - We hold ourselves responsible for what we do, say and think.
• Diversity – Purposefully inclusive and accepting of all.
• Excellence - We hold ourselves to the highest standards of service, innovation, and efficiency. 

With over 700 employees and more than 18,000 badge holders, the Department has won numerous awards for quality, diversity, and innovation and is recognized nationally for its outstanding food, beverage, and retail programs.

Job Description

Position Summary

The Aviation Grants Administrator identifies and appropriates grant funding sources to support the development and implementation of the strategic goals for air service and capital development. This includes oversight of the entire grant process, including identifying resources, matching project needs, and leading staff in application, reporting, and close-out. Managing approximately 50 grants totaling up to $350 million, this position demands a methodical and analytical approach to compliance. Strong communication skills are essential for explaining grant rules, training staff, and serving as a subject-matter expert for all grant-related activities. This position reports to the Director of Capital Finance.

Essential Functions

• Collaborates with Aviation units to identify and develop strategies that prioritize air service initiatives and capital projects for optimal grant resource utilization.
• Formulates and submits the five-year Airport Capital Improvement Plan to the FAA based upon the approved airfield capital program.
• Maintains grant program guidelines, tracks grant applications, and evaluates results. 
• Identifies potential grant resources to meet strategic, financial, and operational needs and determines project eligibility for funding while ensuring compliance with all federal and state requirements.
• Develops, prepares, and coordinates applications, drawdowns, reimbursements, monitoring, and closeout of all grants, including the FAA’s Airport Improvement Program (AIP).
• Provides documentation and facilitates financial and compliance audits from federal, state, and local agencies.
• Analyzes legislative and policy impacts and advises Aviation senior staff.
• Assists with application support requests and serves as the liaison between city departments and grantor agencies (FAA, TSA, PennDOT).
• Maintains knowledge of federal and state grant laws and supports Aviation policy and planning work including public engagement and data analysis. 
• Communicates grant award rules to man