Academic Affairs, Sr. Coordinator

Department

SSD: Academic Administration: Staff and Temporary Employees

About the Department

The Office of Academic Affairs (OAA) in the Social Sciences Division (SSD) supports the academic lifecycle for all academic appointees, including ladder-rank faculty, instructional professors, researchers, postdoctoral scholars, and other academic titles. The OAA manages complex appointment workflows across Interfolio, Workday, and other systems to ensure compliance with University and divisional policies. The office collaborates closely with departmental administrators, the Provost’s Office, and external partners like the Office of International Affairs. As the workload and complexity of academic processes increase, the OAA ensures consistency, accuracy, and institutional accountability across academic HR functions.

Job Summary

The job provides professional support in the development and implementation of faculty support programs.

The job provides professional support in the development, coordination, and management of academic appointment processes for the Social Sciences Division.
The Academic Affairs, Senior Coordinator serves a key role in supporting academic appointment processes for the Social Sciences Division. This position ensures the integrity and timeliness of case preparation, reviews, and routing in coordination with departments and divisional leadership. The Academic Affairs, Senior Coordinator is responsible for managing Workday transactions for all appointment types, coordinating academic compliance, and monitoring case workflows to support institutional effectiveness.
This role requires strong knowledge of academic systems, proactive communication with academic departments, and the ability to work independently while upholding divisional and University policies. The position offers the opportunity to work across multiple appointment types and contribute to administrative process improvements within a dynamic, high-volume office.

The Academic Affairs Sr. Coordinator provides advanced professional support and leadership in the development, implementation, and management of faculty and academic appointee support programs and academic information systems. Reporting to the Assistant Dean of Academic Affairs, this role supervises key operational functions, manages complex workflows, and serves as a strategic resource for the Divisional Academic Affairs team.

Responsibilities

• Resolves complex issues and provides expertise and guidance to program staff and university administrators.
• Oversee and coordinate the management, accuracy, and audit of faculty and academic appointee records across multiple University business and record-keeping systems (Workday, Interfolio, Box, Smartsheet).
• Lead access control, training, and troubleshooting support for Divisional academic affairs administrators on all appointment systems, ensuring effective system use and compliance with procedures.
• Serve as a primary point of contact for faculty and staff regarding academic appointment deadlines, system processes, and required trainings to facilitate timely and accurate completion of appointments, reviews, promotions, and tenure workflows.
• Collaborate with SSD colleagues and departmental administrators to update and maintain academic appointee data for communications, directories, named professorships, and other planning and management tools.
• Provide logistical and administrative leadership in coordination with the Assistant Dean of Academic Affairs for divisional hiring processes, including complex searches, scheduling, and onboarding activities.
• Initiate and oversee new hire workflows in partnership with internal stakeholders to ensure smooth onboarding and compliance with University policies.
• Review academic appointment cases (new hire, reappointment, promotion, tenure) for completeness, accuracy, and compliance; identify and resolve case documentation issues and provide backup coverage for the team as needed.
• Coordinate with the Office of International Affairs to assist with visa paperwork and international faculty onboarding logistics.
• Perform other related duties as required to support divisional academic affairs functions.
• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
• Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experien