PROGRAM COMPLIANCE SPECIALIST- QA/QC/FWA

Posting number: 202600110

Department: COMMUNITY DEVELOPMENT

Job classification: PROGRAM COMPLIANCE SPECIALIST (QA/QC/FWA)

Posting type: Open

Categories: Community Services, Community Development, Community and Social Services

Summary

The Program Compliance Specialist (QA/QC) for HUD grants ensures compliance with federal regulations (2 CFR 200, HUD Handbooks) by monitoring program activities, auditing files, and identifying risks to prevent fraud, waste, or abuse. The specialist conducts site visits, reviews documentation, provides technical assistance, and reports on performance metrics to ensure effective grant implementation and compliance. Individuals in this role are responsible for conducting weekly quality checks, analyzing data to identify areas for improvement, and ensuring adherence to policies and regulatory guidelines, with a focus on ongoing quality improvement. This role also manages Environmental Review compliance for HUD-funded programs. The specialist performs internal compliance reviews, monitors subrecipients and contractors, ensures adherence to federal regulations, and prepares required environmental documentation in accordance with 24 CFR Part 58 and the National Environmental Policy Act (NEPA). This role supports program transparency, accountability, and the proper stewardship of federal funds. Additional duties include data entry, reporting, submissions, and environmental reviews.

The work is considered sedentary, involves walking or standing some of the time, and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

Work environment involves exposure to no known environmental hazards; and is relatively safe, secure and stable.

Examples of duties

• Compliance Monitoring: Ensure all activities adhere to HUD rules, regulations, and program-specific guidelines;
• Auditing and Reviews: Conduct, document, and track regular audits of participant files, financial records, and project documentation;
• Performance Reporting: Compile, analyze, and submit required data and annual QA reports;
• Risk Management: Identify, document, and resolve compliance issues, fraud, waste, and abuse;
• Process Improvement: Develop and implement QC plans to enhance program efficiency and accuracy;
• Technical Assistance: Provide guidance to staff on program requirements and best practices;
• Complete Environmental Reviews for all HUD-funded projects;
• Attend and participate in a variety of meetings internally and externally;
• Performs other related duties and responsibilities as assigned.
• Performs duties following a comprehensive document management system, naming conventions, and protocols for handling Personally Identifiable Information (PII) for housing case files;
• Analyzes and evaluates contractor invoices for reasonable, necessary, allowable, and allocable cost allocations;
• Enforces standards to ensure eligibility determinations are supported and case documentation meets all program compliance standards;
• Researches cases in response to allegations of fraud, waste and/or abuse;
• Analyzes and evaluates selected project applications, supporting documentation, and federal agency inspection reports for accuracy and compliance;
• Documents and tracks anti-FWA activity, provide case updates on investigations, and coordinate with Internal Auditor and management on recommendations and further actions and/or resolutions;
• Prepares summary and/or detailed reports on investigative findings for internal tracking and referral to Federal and State agencies as indicated;
• Performs other related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• Bachelor’s degree in public administration, business administration, , environmental studies or closely related field;
• Three (3) years of experience in HUD programs, including compliance, monitoring, environmental reviews, quality assurance, quality control or internal audit procedures;
• Knowledge of federal environmental regulations and compliance monitoring strongly preferred;
• Valid South Carolina Class “D” Driver’s License.

SPECIAL REQUIREMENTS: 

• Experience working in municipal government, consulting firm, development organization, or public agency preferred;
•  Deep understanding of 2 CFR 200 and applicable HUD regulations;
• Must have technical writing, presentation development, and research skills; Strong analytical, communication, reporting, and organizational abilities;
• Capable of developing requirements for tracking and assessing program metrics, compliance, and risks, and developing metrics to evaluate th