Surgical Scheduler

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)

Location

680 Lake Shore Drive

Job Description

General Summary:

Schedules all operating room procedures and invasive procedures requiring general anesthesia in the operating room, procedure suites, medical Imaging (interventional radiology, CT, MRI, cardiac catheterization) at the main hospital.

Essential Job Functions:

• Schedules all procedures into EPIC information system following established block schedule to accommodate surgeons' and anesthesiologists' schedules.

• Coordinates changes in operating room schedule with physicians’ offices, surgical scheduler lead, and Scheduling Specialist.  Notifies surgeons, anesthesia and nursing staff of pertinent additions and revisions to schedules.  Initiates appropriate process to resolve scheduling conflicts and changes and supports conflict resolution.

• Processes reservation information for admitting personnel.

• Notifies anesthesiologist of all special requests for services.

• Sends verification of surgical schedule when appropriate to physicians’ offices in advance for review.

• Performs daily audits of surgical schedule and reports changes to Surgical Scheduling Specialist.

• Coordinates complex combined surgical cases between OR and different procedural areas (i.e. IR, MRI, CT) and between multiple service lines.

• Lead daily scheduling huddle with OR managers, Anesthesia coordinator, OR charge nurse and sterile reprocessing to resolve scheduling issues and ensure appropriate staffing and equipment coverage.

• Work closely with service line office administrative assistants and schedulers to ensure they are maximizing use of their designated block time, and manage block releases in EPIC to improve OR utilization. 

• Monitors special needs requests (equipment, supplies, rep and staffing support), and communicates with staff and management to ensure appropriate coverage

• Works with service line office administrative assistants and schedulers to confirm appropriate post-op destination and case order to ensure positive patient experience

• Responsible for scheduling surgical cases at Northbrook ASTC, and anesthesia coordination for Lurie cases at Westchester ASTC and Northwestern.

Knowledge, Skills and Abilities:

• High school diploma required.

• Minimum one year experience working in a hospital within a clinical setting. 

• Working knowledge of medical terminology.

• Proficiency with computer information systems and typing skills at 60-75 words per minute.

Education

High School Diploma/GED (Required)

Pay Range

$18.00-$27.00 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Ho