Administrative Assistant - Adult Services

Monday-Friday; 8:00am-4:00pm

United Ability, located in the Oxmoor area of Birmingham, is a program that provides a variety of services to individuals with disabilities.  We are currently seeking candidates to join our team as a Administrative Assistant in our Adult Day Program. Our program provides services to adults with disabilities.    If you are someone who has a passion for helping people, someone who is energetic, and someone who is career-oriented and looking for more than just a “job”, then you have found your calling.  Each day interacting and caring for these individuals will allow you to see how much your work matters! 

A career at United Ability also includes:

• Medical, dental and vision insurance
• 3 weeks paid vacation with additional paid sick time
• Subsidized childcare for eligible employees
• Life insurance, disability benefits, health and wellness programs
• Retirement savings plan with employer match.
• Immediate app that allows you to draw your earned pay when you need it

Collaborating with other team members, you will:

• Perform all aspects necessary for timely and accurate billing within the Adult Day Services.
• Prepares and records accounts payable in software system and United Ability tracking.
• Assist scanning documents into software system(s) and update as required.
• Orders all office and medical supplies.  Completes purchase orders. 
• Maintains and updates Adult Day databases with all information needed for Impact Report and other data tracked annually.
• Assists with organizational reporting both internal and external for Adult Day Services.
• Prepares correspondence, private pay billing, travel expense reports, etc.
• Performs general clerical duties including typing, basic bookkeeping, copying, faxing, mailing, and filing.
• Supervises receptionist.

Applicant general qualifications include:

• High school diploma or GED required.
• Valid driver’s license required.
• Proficiency in Microsoft Office Suite required.
• Excellent written, oral, and electronic communication skills required.
• At least one year of experience working directly w/persons with intellectual or other developmental disabilities preferred.
• Previous experience as an Administrative Assistant preferred.
• Previous experience with data entry, basic bookkeeping, and excel spreadsheets preferred
• Ability to learn and maintain software programs unique to UA required.
• Experience in speaking with individuals on the telephone and in-person with a positive and professional attitude required.
• Knowledge of disability related issues and familiarity with specific disabilities preferred.
• Experience with Therap preferred.
• Knowledge of Department of Mental Health preferred.

Please note that this job description is not designed to provide a comprehensive list of all activities, duties, or responsibilities that are required of the employee for this position.  Job duties may change at any time and without prior notice.  New job duties may be added as needed. 

Reasonable Accommodations:

Please also note that reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the position.