Camps Coordinator

At Pacific Science Center, our mission is to ignite curiosity in every child and fuel a passion for discovery, experimentation, and critical thinking in all of us. Our colleagues are passionate lifelong learners who live our mission every day. Each of us commits to bring an inclusion, diversity, equity, and access (IDEA) focus in every aspect of our work. Join our collaborative team and help steward our warm, welcoming, community-learning environment at PacSci.


As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re invested in building teams with a wide variety of backgrounds, identities, and experiences. Data shows that women and BIPOC candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. If you have some of the knowledge, skills, and abilities listed and you share PacSci's values and support our mission, we encourage you to apply.


Position Title: Camps Coordinator
Department: Camps
Reports to: Camps for Curious Minds Manager
Pay Class: Full-time Regular
FLSA Status: Hourly, Non-Exempt
Position Summary
The Camps Coordinator (CC) will collaborate with and support the Camps Administration Team to regularly plan, organize, market, and execute seasonal camp operations and materials for the Camps for Curious Minds program. This position will ensure the smooth operations of the Pacific Science Center and offsite camp locations, coordinate volunteers, and maintain the camps space equipment. The CC organizes and attends outreach/tabling events, team meetings, and teambuilding exercises. In addition, the CC will provide administrative support to educators and operations staff during camp sessions. The ideal candidate will bring a focus on Inclusion, Diversity, Equity, and Access (IDEA) values in order to enhance the experience of minorities and marginalized groups, campers, and staff participating in the program.
Essential Duties & Responsibilities
Administrative support
• Serve as a Camps Coordinator during summer and break camp sessions to support daily operations
• Assist with the planning of summer camps and staff training related to daily operations
• Support reviewing and editing existing camp offerings, seek opportunities for improvement and modify curricula and training as needed from an operational perspective
• Assist with seasonal registration and interviewing camp staff
• Assist Supervisor in conducting, monitoring, and reporting methods for evaluating camp staff and camp staff feedback
• Work with the Camps Content Specialist and Design team to support the consistent creation, review, and publish of daily and/or seasonal content for Marketing
• Step into camp sessions to deliver curriculum activities as needed, including full/multi-day substitution for camp educators
• Use direct observations and feedback to improve the quality of camp daily operations; report and advise program Manager on alignment with IDEA standards
Operations Coordinating
• Provide timely event alerts for summer and break camps to internal colleagues
• Plan requests for camps room space, furniture, and signage for all camp seasons
• Assist Content Specialist with coordinating guest speakers
• Coordinate van schedule in tandem with EEO Supply Supervisor
• Supervise, schedule, and support volunteers
• Model safe, effective and equitable science facilitation methods
• Assist varying camp sites with daily operations as needed
• Other duties as assigned
Position Requirements: Knowledge, Skills, Abilities
Knowledge of:
• Informal education best practices
• Universal design and equitable education practices
• Program organization and communication
Skills:
• Exceptional customer service skills; communicates effectively, respectfully, and in a timely manner with a welcoming and approachable demeanor
• Excellent writing and organization skills
• Ability to prioritize, problem-solve and develop realistic action plans
• Quickly learn and apply new content, policies and procedures
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and file sharing programs such as Microsoft Teams and/or Google Drive
Ability to:
• Take initiative, work independently as well as with a team
• Flexible and able to adapt in rapidly changing, fast paced environments
• Ensure campers and staff of all ages and from diverse backgrounds are welcomed and served in a manner that makes their experience positive, memorable and consistent with Pacific Science Center’s mission, vision, and values
• Approach each interaction individually and without expectation or judgement of content knowledge, level of interest, or background in science
• Engage youth prek-8th grade using developed